"IT Project Manager"

As an IT Project Manager in the Division of IT’s Program Management Office, you’ll be responsible for leading the planning, coordination, and execution of cross-functional technology projects that directly support the university’s mission. You’ll collaborate with business units and technical teams to deliver projects on time and within scope—while applying sound project management practices, stakeholder communication, and risk management strategies. This role operates with a high degree of independence and has visibility across all levels of the organization.

• Lead the end-to-end delivery of IT projects, including planning, execution, and closeout
• Serve as the primary liaison between business units, technical teams, and leadership
• Monitor timelines, budgets, risks, and scope; maintain transparency through regular status reporting
• Contribute to continuous improvement of project management tools, templates, and standards

What We Are Looking For:

• Bachelor’s degree in a related field and at least 2 years of project management or IT experience
• Proven ability to lead cross-functional project teams and communicate with stakeholders at all levels
• Familiarity with project management methodologies (Agile, PMI)
• Strong organizational, communication, and critical thinking skills

Job Duties:

• Project Planning, Leadership, and Execution: Lead the successful delivery of single or multiple complex IT projects by developing comprehensive project plans that define scope, deliverables, timelines, milestones, and resource needs. Analyze project proposals to assess feasibility, risk, funding constraints, and alignment with institutional goals. Establish structured work plans, guide project iterations or phases, and coordinate all tasks required to move initiatives from initiation through closeout. Apply dynamic change management as needed to maintain alignment with business value in evolving environments. (25%)
• Stakeholder Engagement and Communication: Serve as the primary liaison between project teams, business units, and university leadership. Develop and implement communication plans to manage expectations, maintain transparency, and ensure timely updates on progress, risks, milestones, and decisions. Prepare and deliver regular status reports and presentations, including weekly summaries and monthly portfolio reviews. Maintain accurate and up-to-date documentation in the system of record, and ensure that key metrics and issues are communicated across all levels of the organization. (25%)
• Resource Coordination and Budget Management: Collaborate with functional managers and resource owners to manage financial resources required for project execution. Monitor budgets and expenditures to ensure alignment with funding constraints and institutional policies. Adjust resource allocations as needed to maintain project momentum and deliver value efficiently within financial limits. (25%)
• Quality Assurance, Risk Mitigation, and Process Improvement: Conduct risk assessments and proactively develop mitigation strategies to minimize disruptions to project success and ensure optimal outcomes. Monitor and evaluate the quality and consistency of project outputs to ensure alignment with Division standards and stakeholder needs. Continuously benchmark project management performance and actively contribute to process improvement by engaging in PMO-led training, knowledge sharing, and refinement of project documentation standards. Maintain project records and support the continuous evolution of project management practices across the division. (20%)
• Other duties as assigned may include, but are not restricted to, completing designated projects originating through internal resource planning and demand processes. (5%)

Required Education and Experience: Requires a bachelor’s degree in a related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Preferred Qualifications: Three or more years of IT experience, with sensitivity and commitment to business problem solving; A minimum of two years of demonstrated competency in a junior or assistant project management role involving the execution of multiple projects or a large project; Three or more years of BU or BU-facing experience; Experience in leading a team; Experience and ability in using “soft skills” or “people skills”.

Knowledge/Skills/Abilities: Ability to lead and motivate others; Ability to adapt to new circumstances; Familiarity with project management methodologies; Sensitivity to working in a political environment; Knowledge of project-planning tools; Exceptional verbal and written communication skills; Expertise in setting and managing customer expectations; Effective influencing and negotiating skills; Strong knowledge and understanding of business needs; Good understanding of current and emerging technologies.