Maintenance Contracts Coordinator

• Full-time

Job Description

• Full-time, Ongoing position at HEW Level 7.
• Hawkesbury Campus with flexible working arrangements.
• $104,953 – $113,204 per annum, plus 17% Super and Leave Loading.

Drive high quality contract governance and maintenance performance across the University.

The Opportunity

As the Maintenance Contracts Coordinator, you will play a central role in managing the commercial, contractual, and compliance components that underpin effective maintenance delivery across Western’s built environment. Your work will help ensure that key service contracts operate efficiently, safely, and in alignment with regulatory and University standards.

You will oversee the procurement, administration, and performance management of building services contracts, ensuring contractors deliver high quality and timely services. You will provide specialist advice on commercial risk, regulatory compliance, and continuous improvement, while supporting the development of robust contract management frameworks across the Office of Property and Commercial.

This role will also see you collaborate closely with internal stakeholders, Campus Coordinators, and external service providers to deliver best practice maintenance outcomes. By integrating strong commercial judgement with excellent relationship management, you will contribute to long term operational efficiency and improved service delivery across facilities and infrastructure.

What Success Looks Like:

• Coordinate and oversee maintenance activities to ensure operational continuity, safety, and compliance.
• Maintain accurate asset records that support lifecycle planning and operational efficiency.
• Manage contractor performance and service delivery standards, resolving issues in a timely manner.
• Monitor and optimise Building Management Systems to support energy efficiency and operational performance.
• Contribute to commercial negotiations, risk mitigation planning, and strategic contract governance.

Please refer to the Position Description for full details.

About You

• Experience supporting facilities and building services environments, including knowledge of mechanical and electrical systems.
• Demonstrated capability in project planning, contract administration, and multi­disciplinary maintenance coordination.
• Strong understanding of WHS legislation, building codes, and NSW government procurement processes.
• Ability to build long term stakeholder relationships and manage competing priorities in a changing environment.
•  Proven experience establishing commercial frameworks that reduce risk and improve service performance.

Benefits

We invest in the people who make our mission possible. Beyond a rewarding career, we offer a suite of benefits designed to support your physical, financial, and family wellbeing:

• Fitness Passport: Access hundreds of gyms and pools across the state.
• Onsite Childcare: Convenient facilities with exclusive staff discounts and salary packaging options.
• Financial Benefits: Salary sacrifice options for onsite parking and novated motor vehicle leasing,
• Holistic Support: Free Employee Assistance Program (EAP) along with discounted retail and private health cover.

Application Details

• Position Enquiries: Direct to Aswant Prasad, Associate Director, Campus and Maintenance Delivery via aswant.prasad@westernsydney.edu.au. Please include the job reference code REF490O. 
• Closing Date:        11:59pm, Monday 2 March 2026.
• Working Rights: You must provide evidence of full-time working rights in Australia at application.
• How to Apply: Please note that only applications submitted via the University’s online recruitment system will be considered.

Belonging at Western

We are committed to substantive equality as outlined in our Equal Opportunity Policy. We actively encourage applications from Indigenous Australians, candidates of all gender identities and expressions, people of all abilities, and those from culturally and linguistically diverse backgrounds.

For Reasonable Adjustments during the application process, please contact reasonable.adjustments@westernsydney.edu.au.

About Western

This is your opportunity to be part of something bigger. By joining Western Sydney University, you become a valued member of our community. As our region changes, so too does our university. Western is boldly different, energetic, global, diverse, dynamic, and youthful.

Our mission is to deliver student success, impactful research, and stronger communities. As part of our team, you will have a stake in shaping the future of education, broadening horizons, and changing lives. Making a difference starts at Western.

For the latest please visit our website and LinkedIn.