"Manager 2 Genetics"

Overview

Under the direction of the Department of Genetics Lead Administrator, this position independently manages the department's postdoctoral affairs and human resources to further the department's mission. Postdoctoral Affairs to include ensuring consistent implementation of postdoctoral policies across the department and maintaining compliance with university policies and procedures. Serves as the primary source of information for regulations and requirements related to visa processing, including appointments and managing onboarding. Manage the department's day-to-day HR operations to ensure compliance and staff engagement. This role works closely with department leadership on HR policy, recruitment, staff onboarding, and performance management. Partners with the Executive Director of the Yale Center for Genome Analysis YCGA, faculty, and staff on HR policies, advises YCGA management on implementing policies and procedures, including coordinating training sessions when new policies or practices are adopted to ensure compliance with university and federal regulations. The position is responsible for supervising, training, and developing a team of Administrative Assistants, fostering their professional growth and ensuring high-level administrative support across the department.

Required Skills and Abilities

1. Demonstrated ability to manage staff and develop specific short- and long-term objectives for staff, with strong interpersonal skills to develop and lead a cohesive team.
2. Strong knowledge of relevant guidelines, regulations, and standards.
3. Proven ability to handle complex issues with sound judgment, take initiative, and provide timely resolution.
4. Well-developed organizational, planning, problem-solving, and communication skills, with attention to detail and the ability to multitask in a fast-paced environment.
5. Advanced computer skills, including proficiency with Microsoft Office applications and the ability to learn new systems quickly.

Principal Responsibilities

1. Reviews and determines staffing needs, job posting requirements, salary guidelines, and labor agreement interpretations for exempt and non-exempt staff in one or more functional department of the University.
2. Manages the administrative support needs for exempt and nonexempt staff and provides recommendations, improvements, solutions and assistance as needed.
3. Manages and monitors technology needs, conducts inventory, and system requirements for the assigned departments.
4. Develops and prepares budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance reports for the departments.
5. Manages the use of facilities in one or more departments including office space, work stations, equipment, and office supplies.
6. Manages administrative support for activities of one or more departments to ensure timely completion of projects.
7. Manages and coordinates training sessions for assigned departments when new policies or practices are adopted.
8. Ensures compliance with University and federal regulations as they apply to the assigned departments.
9. Identifies, plans, and develops administrative policies for the assigned departments.
10. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions of the assigned department.
11. Assesses and makes recommendations regarding staff development and staffing levels.
12. Monitors, develops, plans, and executes systematic research on user requirements through such mechanisms as surveys, interviews, focus groups and competitive analysis.
13. Manages a staff of exempt and non-exempt employees.
14. May perform other duties as assigned.

Required Education and Experience

Bachelor’s Degree in related field and three years of related experience or an equivalent combination of education and experience.