"Administrative Officer, School of Medicine"

Description

Administrative Officer, School of Medicine

Based on Sydney Campus

Full-time Continuing Opportunity 

Join a national university committed to excellence in education, scholarship, and research.

Supportive Staff and work environment

$75,420-$80,993 pa + 14% Superannuation.

ABOUT THE UNIVERSITY   

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.   

ABOUT THE OFFICE   

The School of Medicine takes great pride in its strong emphasis on pastoral care, supporting each student individually to help them become excellent, caring, and ethical doctors. Our mission is to provide excellence in medical education, research, and scholarship, with the aim of graduating doctors who will serve in areas of unmet need. The school is committed to improving healthcare outcomes for all Australians and embraces its responsibility in this endeavor. To further this goal, we offer innovative programs in bioethics and focus on rural medicine, mental health, palliative care, and Aboriginal and Torres Strait Islander health.

ABOUT THE ROLE   

This position is based at the School of Medicine, Sydney (SoMS). 

The role involves collaborating with academic and professional colleagues to deliver effective and efficient administrative support for the Foundation Year cohort at the School of Medicine. Day-to-day line management will be overseen by the Sydney Campus Foundation Year Coordinator, with reporting lines extending to the School Manager and the National Head of School. 

Key Responsibilities    

• Provide high-quality administrative support for the Foundation Years Doctor of Medicine program, including:

1. Acting as the main contact for students and academic staff
2. Handling inquiries and coordinating student meetings
3. Managing data entry, report generation, and updates on student attendance and leave
4. Distributing resources and communications
5. Coordinating student learning activities, such as orientation, lectures, workshops, site visits, and clinical placements
6. Coordinate meetings, prepare minutes, and organise correspondence.

• Assist with report compilation, correspondence, submissions, and data sets.
• Support and maintain internal databases and manage office requirements.
• Assist with administration of policies, procedures, and guidelines.
• Liaise with University departments for collaboration.
• Perform other duties as assigned and comply with all policies and procedures.

Qualifications, skills & experience:

• Diploma-level qualification or equivalent relevant experience/education.
• Demonstrated administrative experience, preferably in the education sector.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, Visio), Adobe, timetabling programs (Allocate), and Learning Management Systems (Blackboard).
• Strong communication (oral and written) and interpersonal skills, with the ability to liaise effectively and discreetly with diverse stakeholders.
• Ability to exercise initiative, manage competing priorities, and work flexibly in a dynamic environment.
• Proven ability to collaborate across teams and deliver high-quality, responsive service.
• Track record of preparing accurate, high-quality documentation with attention to detail.

BENEFITS    

• Generous training and development opportunities
• Friendly and collaborative working environment
• Fast paced environment with opportunity for professional growth

CONTACT US    

Please apply online with a resume and cover letter addressing the above selection criteria to enable us to assess your suitability for the role before the closing date. 

Applications closing date: 26 August 2024

HOW TO APPLY   

For further information on how to apply, please visit: How to apply | Notre Dame 

Please direct your queries regarding this role Isha Shah, isha.shah@nd.edu.au  

Unsolicited contact from recruitment agencies will not be entertained.

Aboriginal and Torres Strait Islander people are encouraged to apply.   

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.