"MSU Extension District Support / Secretary III"

Working/Functional Title

MSU Extension District Support

Position Summary

Michigan State University Extension is committed to fostering a welcoming and collaborative environment... [full commitment bullets as ul]

POSITION SUMMARYProvides secretarial support and assists in the administrative and functional aspects of a departmental office and compiles information in order to produce departmental reports.

Be the “face” of MSU Extension (MSUE) in District 10 and District 11 North covering the counties of Huron, Lapeer, Sanilac, St. Clair and Tuscola in District 10 and the counties of Macomb and Oakland in District 11. Provide secretarial support for two MSU Extension District Directors... [full detailed summary]

Characteristic Duties/Responsibilities

• Provides secretarial support for the District Directors.
• Maintains and reconciles the bookkeeping records for multiple departments and/or programs in order to assist with budget planning and forecasting.
• Researches and collects data in order to assist in the preparation of grants, proposals, and departmental reports.
• Initiates and follows-through on all paperwork associated with filling and/or creating academic and staff positions in the department.
• Assists in developing policies and procedures for the office.
• Follows University and departmental policies and procedures in order to address and resolve questions, problems, and emergencies.
• Performs other duties normally associated with a Secretary I or II in order to ensure the completion of necessary work.

Minimum Requirements

• Knowledge normally acquired through a high school education and three to five years of related and progressively more responsible or expansive work experience in maintaining accounting ledgers and/or experience in word processing, spreadsheet, database, and/or desktop publishing software.
• Combination of education and experience.
• Knowledge of presentation and web page software and technical terminology and/or technical training as needed to provide secretarial support to administrators and departmental staff.
• This position requires or will require, prior to the completion of the probationary period: knowledge of basic personal computer terminology and operations, and the ability to use e-mail and the Internet.
• Transportation is the responsibility of the employee.

Desired Qualifications

• Effective oral and written communication skills.
• Demonstrated ability for accuracy and thoroughness.
• Proficiency in use of technology (e.g., Microsoft Teams, Word, Excel, PowerPoint, Outlook for mail/calendaring, spreadsheets, scheduling, virtual learning platforms, Internet browsers/web research, etc.), and ability to learn new skills.
• Familiarity, experience, and/or ability to learn how to work through various applications, like Lightspeed, Qualtrics, Desire2Learn, and Zoom.
• Ability to develop and maintain positive working relationships intra- and inter-organizationally.
• Able to demonstrate sensitivity, knowledge, and use of appropriate approaches, skills, and techniques, which reflect an understanding and awareness of social, cultural, and varied economic backgrounds and perspectives of the target population served.
• Self-starter who can effectively work both independently and in a team environment with the ability to serve in both leadership and contributor roles.
• Ability to manage multiple projects in a fast-paced environment while adhering to deadlines.
• Proven ability in establishing and working with a diverse network of constituents and community members across race, color, gender, national origin, gender identity, religion, age, height, weight, disability, political beliefs, sexual orientation, marital status, family status, veteran status, socioeconomic class, and other differences.
• Ability to lift and carry educational materials, equipment, etc. up to 25 lbs.
• Understanding of and ability to implement Civil Rights principles and compliance standards.

Required Application Materials

• Current resume/CV.
• Cover letter.
• Four (4) professional references including at least two (2) prior or current supervisors.

Work Hours

STANDARD 8-5

Description of End Date

12 months. This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal.

Website

https://youtu.be/KjG34cLt9a8