"Business Assistant II"

Position Summary

Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Business Assistant II. Reporting to the Director/Associate Dean of the Center for PreCollege Programs (CPP), with a dotted line to the Senior Department Administrator, Supervisor, at Rutgers University-Newark, this position provides business support to the Center for PreCollege Programs (CPP) by coordinating and administering business office activities to help achieve departmental objectives.

This position is responsible for and not limited to the following:

• Plans, facilitates, and manages key fiscal and business administrative functions of CPP's six core programs that serve approximately 2,000 students
• Accurately prepares, reviews, and reconciles purchase orders, IPOs, cash transmittals, journal entries, commitments, and other financial transactions and documents
• Provides general administrative and operational office support functions for the Center ie: processing records such as travel orders, expense reports, and payroll/PeopleSoft transactions
• Prepares commitment accounting, ensures the availability of funding, and maintains accurate records and accounting of all expended funds
• Reconciles accounts monthly and prepare fiscal and program reports for the university, state, federal, and other sponsored programs as required
• Provides administrative support to the CPP Director/Associate Dean by managing their calendar, scheduling meetings, overseeing preparations for events, and handling external communications
• Assesses center matters and evaluate issues before they reach the CPP Director/Associate Dean
• Assists the CPP Director with preparing documents for the Recruitment, Onboarding, and Classification System (ROCS) and the Human Capital Management (HCM) system for submission to the Sr. Dept. Administrator
• Supports the CPP Director/Associate Dean in developing and submitting the annual budget, including monthly and forecasting reports as required by the Senior Department Administrator
• Makes recommendations to improve financial and business processes to enhance operational efficiency

Minimum Education and Experience

Requires a bachelor's degree in a related field, or an equivalent combination of education and /or experience that demonstrates knowledge and understanding of accounting, finance, business administration, office administration, organization, coordination, facilitation, bookkeeping and /or report writing. Also requires good communication skills and computer literacy.

Equipment Utilized

Computer competence must include extensive knowledge in Microsoft Office 365, including Word, Outlook, and Excel programs. Experience with Rutgers' Financial Management (Oracle Cloud) and Rutgers Marketplace (Jaggaer) programs. is preferred.

Physical Demands and Work Environment

Must be detail orientated, organized and have the ability to establish priorities and multitask. Ability to lift 25 lbs. for management of Center supplies. There is no opportunity for remote or hybrid work for this position.