"Nursing Department and Academic Support Coordinator (Temporary)"

Job Description

Primary Purpose:

Under general supervision, provides administrative support for the Nursing Program. Participates in the coordination of academic, clinical, and programmatic needs for the unit, school, or department using working knowledge of the unit's policies, procedures, and practices.

Essential Functions:

• Receive guests; Answer telephones, greet guests, receive and distribute mail, and arrange parking for guests.
• Submit Department Work Orders and EMS reservations for room reservations.
• Process reimbursements/check requests and invoices for department and grant expenditures; coordinate, maintain, place, and track orders for office/department supplies and printing requests; interact with vendors; arrange hotel stays and honorariums for speakers.
• Meeting support: arranging and booking meeting rooms, sending out calendar invites, preparing agendas, taking minutes at department meetings, and arranging for any catering needs.
• Orders educational and program supplies and assists with printing needs.
• Maintain various departments and master program calendars and directories.
• Assist with exam database and exam scheduling and proctoring (HESI, Examsoft, etc.).
• Assist with student HESI assessment tracking and data input, as required.
• Maintain confidential documentation.
• Uploading documents, compiling results from surveys.
• Provide coordination and support for department special projects and events (i.e., student ceremonies, open house, orientations, etc.) to include submitting supply and catering orders, event day support, and follow-up processes;
• Assists with student and prospective student inquiries and routine inquiries as appropriate.
• Provides recruitment and Clinical Services support as assigned.
• Assists with support as a user of other software for educational activities as assigned.
• Assists in lab activities as needed.
• Perform all other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications:

Education:

• Bachelor's degree or two years of full-time experience in the same or similar position is equal to one (1) year of completed post high school education coursework.

Experience:

• Minimum of 2 years of increasingly responsible administrative support experience.

Preferred Qualifications:

Experience:

• Previous experience in an academic setting is highly desirable.

Knowledge Of:

• Office methods and procedures.
• Intermediate level Microsoft Word, Excel, Access, PowerPoint, Adobe Photoshop, and e-mail systems.

Ability To:

• Manage time, organize duties/assignments, and set priorities to meet multiple deadlines.
• Take initiative in organizing and maintaining departmental responsibilities, projects, and procedures.
• Work productively under pressure with minimal supervision.
• Demonstrate excellent attention to detail, problem-solving, judgment, customer service, and follow-through skills.
• Project a professional image, demonstrate strong interpersonal skills, and communicate in a collegial and professional manner with administrators, faculty, staff, and students.
• Communicate effectively and professionally with all constituencies.
• Work independently or as part of a team.
• Resolve routine and complex problems with minimal consultation.

Other:

• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work.

Physical Requirements:

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone.
• Occasional standing, walking, climbing stairs, bending, stooping, and reaching.
• Occasional lifting up to 25 pounds.

No Visa Sponsorship: This position is not eligible for visa sponsorship now or in the future.

Hiring Range: $20.16 - $26.70 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

To apply, visit https://pacific.peopleadmin.com/postings/31987