"Office Associate"

Job Details

UNO is Nebraska's public metropolitan research university - a university with strong academic values, diverse programs and learning opportunities, and significant relationships with our community that facilitate engaged teaching and research.

Office Associate

Please see Special Instructions for more details.

Applications must be submitted directly through the UNO website to be considered for this position. Any applications submitted via email or this website will not be reviewed or considered.

Review of applications will begin February 30, 2026 and will continue until the position is filled. To ensure full consideration, please apply by the review date. Applications received after the review date may be considered. For questions about the position, please contact Dr. Adam Rosen, Director of the School of Health and Kinesiology, at arosen@unomaha.edu.

Job Title Office Associate

Job Grade AB13H

Division Academic Affairs

College/Dept College of Education, Health and Human Sciences

Department School of Health and Kinesiology

Requisition Number 2026-00149

FTE (full-time equivalency) 100

Work Schedule M-F 8-5

Does the position provide the opportunity to work Remotely/Telecommuting? No remote/telecommute opportunity

Appointment Term 12- 12/12 months

Pay Information Will commensurate with experience.

Pay Schedule Hourly

FLSA Designation Non-Exempt

Position Summary

The School of Health and Kinesiology at the University of Nebraska at Omaha invites applications for an office associate to provide complex and responsible administrative support to the School of Health and Kinesiology Director. This position requires independent judgement; ability to prepare documents with minimal instruction; make decisions based on broad general guidelines related to office management; maintain and monitor department budgets. Personnel and payroll records; coordinate RFP reports; coordinate with assistant director related to staff responsibilities; and other responsibilities as assigned.

Key Responsibilities

• Budget monitoring, reconciliation, purchasing, and deposits
• Payroll, personnel, and RP&T reporting coordination
• Faculty, staff, and student worker support (including HR paperwork)
• Travel coordination and reimbursement processing
• Office management, calendar management, and file maintenance
• Event coordination (student org events, luncheons, awards banquets)
• Support for mandated reporting, promotion/tenure, and annual review processes

Position Summary: The Office Associate is a critical staff position that serves as the primary administrative and fiscal support for the School of Health & Kinesiology, enabling faculty to effectively carry out teaching, research, clinical, and service responsibilities. This role oversees daily business operations, including budget management, human resources processes, faculty travel, and compliance-related reporting that are essential to the School’s academic mission.

Job Duties

Responsibility Area: Financial Documentation

Duties: Review, maintain and process all documents related to the School of Health and Kinesiology financials/budgets including but not limited to purchasing, reconciling, making deposits, and monitoring budgets.

Percentage Of Time 50

Essential Function: Yes

Responsibility Area: Human Resources Responsibilities

Duties: Human Resources Responsibilities – Develop and post job descriptions for work-study students, student workers, and graduate assistants; prepare new hire and rehire paperwork for part-time faculty and students ( PAF, PDF, W-4, Direct Deposit, and I-9); approve the time bank for hourly employees, etc.

Percentage Of Time 25

Essential Function: Yes

Responsibility Area: Coordinate faculty travel & assist faculty staff & studnets

Duties: Coordinate faculty travel; communicate college and school travel policies and procedures; create Travel Authorization; process conference registrations; assist with airline bookings; process expense reimbursements.

Percentage Of Time 10

Essential Function: No

Responsibility Area: Promotion & tenure process reporting

Duties: Coordinate RP&T reports; faculty/staff annual reviews; etc.

Percentage Of Time 5

Essential Function: No

Responsibility Area: Office Manager

Duties: Serve as Office Manager coordinating duties as needed, plan, develop, and implement procedures to maximize efficiency; maintain director’s calendar; maintain all files including personnel.

Percentage Of Time 5

Essential Function: No

Responsibility Area: Other reports/requests

Duties: Assist in the preparation of reports and other requests as needed.

Percentage Of Time 2

Essential Function: No

Responsibility Area: Special events

Duties: Coordinate special events working with the assistant director, student organizations and others as needed (part time faculty luncheon, awards banquet, etc.)

Percentage Of Time 3

Essential Function: No

Required and Preferred Qualifications

Required Education High School Diploma or equivalent

Required Experience 3+ years of office/administrative support experience; Proficiency with Microsoft Office; Strong communication skills and ability to manage competing priorities

Required License/Certification NA

Required Additional Qualifications: NA

Preferred Education Professional certifications such as Certified Strength and Conditioning Coach ( NSCA ), Certified Nutrition Coach ( NASM ), Certified Mental Performance Consultant® ( AASP ), Certified Performance and Sport Scientist ( NSCA ) or similar.

Preferred Experience

Preferred License/Certification

Preferred Additional Qualifications: