"Office Coordinator I - Continuing Education"

Job Details

Job Title: Office Coordinator I - Continuing Education
Location: Georgia College & State Univ
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 289766

About Us

Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs.

As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources.

Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking.

The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances.

Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu.

Job Summary

Performs a variety of administrative and staff support duties for the Department of Continuing & Professional Education, which requires a range of skills and knowledge of organizational policies and procedures.

Responsibilities

• Coordination - 40: Schedule and approve time for registration staff. Act as hiring coordinator for camps and instructor staffing. Assist in scheduling interviews, meetings, programs, appointments, and/or similar activities for supervisors when needed. Serve as Building Manager. Coordinate and maintain departmental records per USG records retention schedule. Serve as meeting space coordinator. Administrative coordination for student profiles, course records, quarterly financial overview within CPE registration system.
• Communication - 30: Prepare and distribute publicity items such as press releases, social media graphics, posters, flyers, handouts, promotional emails, etc. Oversee creative branding in the office, on bulletin boards, and display shelves.
• Processing - 15: Process requisitions, payment requests, and other related purchasing tasks as needed.
• Reporting - 10: Prepare daily deposits. Prepare or assist in preparing program-related reports. Prepare and assist with budget reports.
• Other - 5: Perform additional duties as assigned.

Required Qualifications

Educational Requirements: High school diploma or equivalent.

Required Experience: At least one year of experience in marketing, communication, coordination, or registration management.

Preferred Qualifications

Preferred Educational Qualifications: Bachelor's degree in communication, marketing, business, or a related field.

Preferred Experience: Knowledge of USG and Georgia College & State University policies and procedures.

Required Documents to Attach

• List of References

Knowledge, Skills, & Abilities

ABILITIES: Working knowledge of Microsoft Office applications and general understanding of PC operations. Ability to work with diverse communities and support efforts for inclusive excellence. Ability to adhere to university policies and procedures to meet Institutional goals. Must have a commitment to customer service, willingness to work collaboratively in a changing environment, and be result-oriented.

SKILLS:

• Excellent organizational and time-management skills
• Outstanding communication, interpersonal and leadership skills
• Attention to detail
• Proactive problem solving
• Basic budgeting, bookkeeping and reporting skills

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU.

Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging.

Other Information

This is not a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.

Background Check

• Criminal Background Check
• Education Verification