"Office Support Assistant III"

Hiring Department

Department of Music

Job Description

The College of Arts & Sciences seeks an enthusiastic, detail-oriented Office Support Specialist III to provide essential office support for the departments of Music and Art + Design. This position requires strong interpersonal skills and a helpful, positive outlook on assisting faculty, staff, students, and outside constituents.

This is a wonderful opportunity for anyone who is interested in working with students, faculty as well as the college-wide business and office staff team in an enriching academic setting where duties vary day-to-day. UMSL students welcome to apply!

Key Responsibilities

Position provides essential general/routine administrative and office support that include a broad range of duties:

• Creates a positive and welcoming front office environment by greeting visitors, giving directions, answering questions via telephone, virtually (Zoom or Teams), email, or face-to-face.
• Provides general faculty and student support, including faculty textbook requests, photocopying, receiving and delivery of packages, key requests, travel arrangements, assisting with course scheduling changes, ordering office supplies, and acting as the sole purchasing liaison for the UMSL Music and Art + Design departments.
• Writes and sends general office correspondence, assists with drafting formal business letters.
• Works with UMSL Facilities to schedule building maintenance (submits work orders), equipment installations, and meals for events, meetings, and programs.
• Works with UM Shared Services or within existing systems to process departmental credit card reconciliations, travel reimbursements to faculty and students, and payment processing via vouchers, purchase orders, requisitions, and credit card.
• Provides clerical support to the department Chairs, Business Support Specialists, and Directors.
• Assists with providing training and supervision for student workers.
• Prepares, processes, and maintains appropriate records, files, reports, and information.
• Coordinates with the Touhill Performing Arts Center to schedule UMSL Music courses and events.
• Assists with on campus moves.
• Completes other projects and duties as assigned.

Applicants must be authorized to work in the United States. The University will not sponsor applicants for this position for employment visas.

Shift
Monday - Friday/40 hours/week

Minimum Qualifications

High school diploma or equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary.

Preferred Qualifications

Bachelor's degree
University Experience

Anticipated Hiring Range

Salary Range: $15-$18.11 per hour
Grade: GGS-005
University Title: Office Support Assistant III
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDF or Microsoft Word document and upload as a resume attachment to the UMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.). For questions about the application process, please email employment@umsl.edu. If you are experiencing technical problems, please email umpshrsupport@umsystem.edu.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity
The University of Missouri is an Equal Opportunity Employer.
To request ADA accommodations, please email the Office of Human Resources at umslhr@umsl.edu.