"Operations and Administration Officer"

Job Description:

• Research Office
• Full-time, fixed-term position until January 2027
• Base salary will be in the range $83,776 - $93,121+ 17% Superannuation (HEW Level 5)
• Based at our Toowong Site

About This Opportunity

Join one of Australia’s leading research-intensive universities and play a pivotal role in enabling high-impact research outcomes. The University of Queensland is seeking a highly organised and detail-oriented Operations and Administration Officer to support the end-to-end administration of research grants within the UQ Research Office.

In this role, you will provide essential operational and administrative support across the full research grant lifecycle, working closely with internal teams and stakeholders across the University to ensure accurate data management, compliance with governance requirements, and timely delivery of key research activities.

This is an outstanding opportunity for a proactive and adaptable administrator who thrives in a collaborative environment, values precision, and is motivated by supporting world-class research. You will gain exposure to a diverse range of research funding schemes, systems and processes, while developing a strong understanding of research governance within a complex, large-scale organisation. Apply today and play a meaningful role in supporting UQ’s researchers and advancing the University’s mission to create positive global impact through research excellence.

Key responsibilities will include:

• Provide high-quality operational and administrative support across the full lifecycle of research grants, including internal funding rounds and pre- and post-award activities for externally funded grants.
• Maintain accurate and compliant research grant data through timely data entry, validation and quality assurance within University research management systems to support reporting and decision-making.
• Support the delivery of governance and operational activities by maintaining Research Office websites, systems and shared platforms (including SharePoint and MS Teams), ensuring content is current, consistent and fit for purpose.
• Assist in the review, monitoring and continuous improvement of research administration processes, documentation and resources, working collaboratively with Research Office teams and stakeholders across the University.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions + 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• Relevant qualifications and/or experience in administrative or operational roles, with the capability to quickly develop expertise in research administration within a higher education environment.
• High level of computer proficiency and confidence working with corporate systems, databases and Microsoft Office applications, particularly in managing and validating data.
• Exceptional attention to detail and well-developed analytical skills, including the ability to accurately interpret policies, procedures and guidelines.
• Strong written, interpersonal and oral communication skills, enabling effective engagement with a diverse range of stakeholders.
• Proven organisational skills with the ability to manage competing priorities, meet deadlines and work effectively both independently and as part of a collaborative team.
• A professional approach characterised by integrity, discretion and diplomacy when handling confidential information and working with internal and external clients.

The successful candidate may be required to complete a number of pre-employment checks, including right to work in Australia and a criminal check.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, Catherine Baldry c.baldry@uq.edu.au

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.  

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Tuesday 10 February 2026 at 11.00pm AEST (R-60332). Please note that interviews have been tentatively scheduled for the week of the 16th of February 2026.

Posted: 28/01/2026