"Operations Manager, HatchBridge Incubator"

Operations Manager, HatchBridge Incubator

Job ID: 296297
Location: Kennesaw, Georgia
Full/Part Time: Full Time
Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!

Location

(Primary Job Location for Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.
Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

1. Manages data collection and management in AirTable for programmatic management purposes
2. Manages logistics and promotion for events, including on-site day-of management and execution
3. Manages HatchBridge's social media presence tactically, planning and executing posts with HatchBridge leadership
4. Oversees HatchBridge contract tracking and management via spreadsheet or other analogous system

Job Summary

Oversee the department's daily operations, ensuring the implementation and compliance with Kennesaw State University's established policies and procedures. Responsible for departmental budgeting, planning, and processing improvements and special projects as needed. Manages internal operations such as calendar oversight, data tracking and reporting, and purchasing processes and budgets.

Responsibilities

KEY RESPONSIBILITIES:

1. Oversees daily business operations, including payment processing, travel requests, correspondence, compliance documentation, and managing office supply needs.
2. Coordinates and supports meetings by preparing agendas and distributing notifications.
3. Assists leadership in defining project goals, developing plans, and tracking progress.
4. Identifies and recommends process improvements and efficiency enhancements.
5. Reviews, recommends, and implements procedure changes ensuring compliance with policies and regulations.
6. Develops and executes strategies to achieve objectives efficiently, including communication and marketing support
7. Prepares financial reports and forecasts future expenses.
8. Ensures compliance with fiscal rules and procedures, prepares budget amendments, reviews travel-related expenses, and manages purchasing processes.
9. Supports the hiring, scheduling, and payment processing for student assistants and other department roles.
10. May supervise and coordinate staff and student assistant hiring, training, and management.

Required Qualifications

Educational Requirements
Bachelor's degree from an accredited institution of higher education or an equivalent combination of relevant education and/or experience

Required Experience
Five (5) years of related work experience

Preferred Qualifications

Preferred Educational Qualifications
Advanced degree from an accredited institution of higher education relevant to the job

Preferred Experience
Previous experience in higher education
Social media management experience
Experience with Airtable or similar data tool
Startup experience

Proposed Salary

The midpoint of the salary range is $64,500. Offers are based on relevant experience. Comprehensive benefits to include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and much more! Visit hr.kennesaw.edu/benefits.

Knowledge, Skills, & Abilities

ABILITIES
Demonstrated ability to think strategically and actively contribute to the creation and implementation of short and long-range department goals
Able to establish and maintain effective, collaborative working relationships with key campus stakeholders
Ability to foster teamwork
Able to handle multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE
Knowledge of financial and budget processes

SKILLS
Management and oral and written communication skills
Problem/situation analysis and conceptual thinking skills
Excellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skills
Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)
Strong attention to detail and follow-up skills
Strong customer service skills and phone and e-mail etiquette

Other Information

This is a supervisory position.
This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position may travel 1% - 24% of the time