Program Coordinator- The Budget Lab, Yale Law School

Overview

Reporting to the Assistant Director of Operations, the Program Coordinator will be a core part of a nimble operations team, ensuring the smooth functioning of the Budget Lab, a policy research center within Yale Law School. The ideal candidate is creative, flexible, and solution oriented. Specific responsibilities will include but are not limited to: Administrative support: Managing calendars for Budget Lab leadership and handling complex scheduling tasks. Preparing expense reports in accordance with University policies. Making travel arrangements for Budget Lab staff and guests. Event planning: Arranging space and catering for on-campus events. Arranging travel and accommodation for Budget Lab staff and visiting speakers. Managing Zoom webinars for virtual and hybrid events. Creating publicity materials for events (posters, social media graphics, etc.) Communications support: Preparing emails for mass distribution using Salesforce (Yale Message) and MailChimp. Updating the Budget Lab website with recent press mentions. Prepare Budget Lab reports for publication on the website. Fundraising support: Assist in preparing, drafting, and proof-reading grant applications and reports to funders. Communicate professionally with funders and assist in arranging meetings. Other duties as assigned. Occasional travel for event support. Occasional nights and weekends.

*This position is a two-year fixed duration role.

Required Skills and Abilities

1. Excellent computer skills including proficiency with Word, Excel, PowerPoint, Outlook, and Zoom. Working knowledge of Adobe Software. Ability to learn new systems and tools.
2. Excellent writing, editing, and proofreading skills.
3. Demonstrated ability with all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, and hotel accommodations.
4. Ability to coordinate multiple complex schedules and communicate effectively and professionally with a range of parties.

Preferred Skills and Abilities

Proficiency in graphics and design, experience managing website CMS and publications, experience creating marketing materials. Knowledge of Yale University and its administrative and technical systems. Demonstrated ability preparing expense reimbursements. Demonstrated ability reconciling credit card statements.

Principal Responsibilities

1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems.
2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts.
3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission.
4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases.
5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.
6. Oversees, instructs, and coordinates activities of support staff.
7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations.
8. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Details

• Posted: 26-Mar-26
• Location: New Haven, Connecticut
• Categories: Staff/Administrative
• Internal Number: 132690WD
• Job Category: Administrative Support
• Bargaining Unit: L34
• Compensation Grade: Labor Grade D
• Hourly Range: $31.83
• Time Type: Full time
• Duration Type: Staff Fixed Duration (Fixed Term)
• Work Model: Hybrid