"Payroll Associate"

Payroll Associate

Posted: 21-Dec-25

Location: Bel Air, Maryland

Categories: Human Resources, Staff/Administrative

Internal Number: 5617

Job Description:

The Payroll Associate is responsible for processing payroll end to end from timesheets to tax payments ensuring employees are paid timely and accurately. They will be responsible for maintaining employee records, ensuring compliance with laws, and addressing payroll-related inquiries.

This includes but is not limited to:

• Collect and review timesheets
• Calculate employee wages and deductions & process payroll
• Receipt and review of supporting documentation, spreadsheets, and work-time-entry
• Audit, research and resolve data inconsistencies, issues & timekeeping records
• Balance payroll wages, hours and leave
• Collaborate with other departments to print and process payroll checks
• Address payroll inquiries and provide assistance and clarification to those inquiries
• Complete payrolls with encumbrance and general ledger postings
• Scan, file, and maintain payroll documents
• Maintain spreadsheet of all payroll & benefit changes
• Ensure quarterly reporting of timekeeping compliance
• Enter and maintain wide range of data
• Manage Leave of Absence entries on timesheets
• Set-up and input all benefits deductions in ERP
• Facilitate campus-wide communications
• Prepare and submit bi-weekly federal and state tax filings, retirement contributions, and transmit electronic files
• Prepare reconciliations, journal entries, and payroll checks
• Handle direct deposit reversals
• Reconcile, prepare and submit tax data to appropriate agencies
• Participate in fiscal and annual year end processes
• Serve as back-up to Payroll Specialist on certain processes and training

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Applicants must be currently authorized to work in the United States, as the College does not offer Visa sponsorship for this position

Required Education:

High school diploma or GED

Required Experience:

Three years of experience in full cycle payroll, including basic knowledge of methods, techniques, principles, and procedures associated with payroll processing and compliance

Required Knowledge, Skills & Abilities:

• Proficiency in a Windows-based computer environment, including intermediate Excel skills
• Strong communication and customer service skills
• Ability to plan and implement tasks from inception to completion
• Excellent attention to detail
• Strong sense of urgency and time management
• Familiarity with tax regulations and financial concepts related to payroll and HR
• Strong analytical skills with the ability to interpret data effectively
• Ability to maintain confidentiality and handle sensitive information appropriately