"Payroll Services Admin"

Payroll Services Admin

Posting Number: 2026311

Location: San Marcos

Department: Office of Payroll & Tax Compliance

Recruitment Type: University-Wide Recruiting, Open Recruiting

Job Type: Full-Time

Monthly Salary: $3,834

Job Category: Non-Exempt

Required Qualifications:

Knowledge of:

• Basic accounting procedures
• State and federal guidelines pertaining to payroll

Skill in:

• Interacting courteously with fellow employees, student workers, and employees of other departments,
• Microsoft Word, Excel, and Outlook, as well as advanced tools like Microsoft Teams and SharePoint.

Ability to:

• Understand complex written instructions
• Compare and verify numbers
• Perform basic math.

Preferred Qualifications:

• Prior experience supporting payroll operations, strong attention to detail, proficiency with payroll systems and Excel, and a working knowledge of wage and tax compliance requirements.

Job Description:

The Administrative Assistant II provides administrative and general clerical support to the management and staff within a specific division, department, or unit.

Job Duties:

Customer Service Support:

• Serves as the first point of contact for the department by welcoming visitors, answering incoming calls, and responding to payroll inquiries.
• Assists employees by researching and resolving payroll and tax-related questions.
• Manages incoming and outgoing mail, ensuring timely distribution and delivery.
• Facilitates employee access to the Customer Service area in JCK 516, where a computer and printer are available for use with the SAP Portal, DailyPay, and Sprintax platforms.
• Assist employees with the SAP Portal (pay statements and direct deposit), DailyPay (EWA program) and/or Sprintax (tax determination system).

Operational Support:

• Functions as the department’s Time Administrator, overseeing timekeeping processes and ensuring accuracy.
• Reviews and monitors departmental budget reports to support financial oversight.
• Manages vendor invoices and service contracts for timely processing and compliance.
• Oversees procurement of office supplies and maintains inventory.
• Maintains the department’s filing system and ensures compliance with the university’s records retention schedule.
• Tracks project deadlines, monitors progress, and supports departmental initiatives.
• Ensures proper functioning of office equipment and coordinates maintenance as needed.

Backup Support:

• Will serve as a backup for payroll processing, ensuring continuity of operations during absences or peak periods
• Responsible for properly maintaining and processing payroll records and reports for accounting of salary/wages due, deductions accruals and other payroll functions.

Additional Information to Applicants:

Job Open Date: 02/10/2026

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Quicklink: https://jobs.hr.txstate.edu/postings/55975

For a detailed description of this position and to apply, visit https://jobs.hr.txstate.edu/postings/55975 or call (512) 245-2557 or visit our office at 601 University Dr., J.C. Kellam Bldg., Suite 340.