"Payroll Specialist"

Job Details

Payroll Specialist

Campus Title: Payroll Specialist
State Job Title: Accountant I
Department: Financial Accounting
Job Code: H15X12
FLSA Status: Non-Exempt
Funding: 7115-0100
Bargaining Unit: AFSCME
Job Type: Full-time, Permanent
Timeframe: 52 Weeks
Shift: Monday-Friday 9:00am-5:00pm
Regular Days Off: Saturday and Sunday
Supervision Received: Reports to the Assistant Director, Payroll Manager
Supervision Exercised: May supervise a part-time student worker.
Salary: $2,068.95 Bi-Weekly

General Statement of Duties:
Assists in the processing and maintenance of Human Resources / Compensation Management System (HR/CMS) Payroll. Provides support services to the Payroll Manager.

Duties and Responsibilities:
Duties include but not limited to:
Essential:

• Maintains HR/CMS Workforce Administration for all employees. Includes verification and data entry of temporary employment contracts and other various job actions.
• Verifies receipt of weekly attendance records, reviews for accuracy and completeness, and updates HR/CMS.
• Reviews the work of other Accountant I staff members in the Payroll office.
• Provides customer service to University employees and other constituents, additionally with regard to Self-Service Time and Attendance.
• Responds to internal and external requests for employment/salary verifications.
• Uses Microsoft Access and Excel to produce reports from data contained in the Commonwealth Information Warehouse (CIW).
• Maintains employee direct deposit and tax withholding records.
• Conducts audits of timesheets on an as needed basis for compliance with various regulations.
• Maintains external logs for paper timesheets received as well as other areas with specialized tracking needs.
• Filing, archiving, and maintenance of payroll records.
• Cross trained to provide backup support for other payroll staff during high volume periods or absences to ensure continued operations and minimal disruption to customers.
• Assists Human Resources staff as necessary to complete departmental goals and objectives as they relate to payroll.
• Implements action plans developed in support of strategic plan initiatives.

Job Requirements:
Qualifications Required at Hire:

• Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, etc. governing assigned unit activities.
• Ability to perform mathematical calculations using formulae to solve accounting problems.
• Ability to follow written and oral instructions.
• Ability to maintain accurate records.
• Ability to communicate effectively in oral expression.
• Ability to give written and oral instructions in a precise, understandable manner.
• Ability to deal tactfully with others.
• Ability to establish and maintain harmonious working relationships with others.
• Ability to exercise sound judgment.
• Ability to exercise discretion in handling confidential information.
• Ability to work independently.
• Ability to work in a team setting.

Additional Information:
Salary:
Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the Department of Higher Education's webpage.
Employee Benefits:
Benefits are an important component of an employee's total compensation package.

• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.
• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.
• Tuition Waivers & Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.
• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.
• Additional information regarding employee benefits is available on the University's Benefits & Wellness webpage.

Disability Accommodations
Westfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.
Background Check
Employment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.
To apply, visit http://westfield.interviewexchange.com/jobofferdetails.jsp?JOBID=193455