"Payroll Supervisor"

Job Details

Payroll Supervisor
Ventura County Community College District

Salary: $86,388.00 - $119,832.00 Annually

Job Type: Classified

Job Number: 2025-00699a

Location: District Administrative Center (Camarillo CA), CA

Department: Districtwide

Closing: 1/4/2026 11:59 PM Pacific

Description

WHAT YOU'LL DO
Under the direction of the Vice Chancellor Business Services, supervise the daily operations of the payroll process for all District employees (approximately 3500); ensure the quality and consistency of all payroll activities; ensure payroll activities comply with district rules and regulations, various unit contracts, State Education Code, State Accounting Manual, Fair Labor Standards Act, and other relevant codes and laws; ensure accurate accounting of all payroll transactions; perform a variety of technical duties; maintain integrated payroll system, including testing and documentation; train, supervise and evaluate the performance of assigned personnel; provide technical advice to district management and employees.

There is currently one full-time (40 hours/week, 12 months/year) vacancy located at the District Administrative Center in Camarillo, CA.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.

WHERE YOU'LL WORK
The District Administrative Center, centrally located in Camarillo, oversees administrative functions, and provides leadership and services to the three colleges in support of VCCCD's mission.

WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multicultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.
The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENTNew Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.
Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.
New and current employees may be eligible for advanced step placement as outlined in Section 290 - SALARY PLAN in the Rules of the Personnel Commission for Classified Employees.

Representative Duties

• Plan, prioritize, and direct the work of the payroll staff for the preparation of classified, academic, and student payrolls (approximately 2500 full-time and part-time employees and 500 student employees), assuring accuracy and that strict payroll deadlines are met. E
• Develop, recommend, and implement policies and procedures for payroll processing, timekeeping, leave accounting and other related processes. E
• Interpret federal and state laws, unit contracts, retirement system regulations, district procedures and policies related to payroll operations and assure district compliance; monitor compliance to legislative changes and district contract revisions. E
• Ensure the accurate accounting of all payroll transactions, including the balancing of all payroll liability and expenditure accounts; reconcile and prepare timely tax and retirement system deposits. E
• Maintain the integrated personnel/payroll/position control system, including testing, documentation, and training; establish and maintain controls appropriate to system rules and tables; test, document and train on all future upgrades. E
• Coordinate paycheck distribution and electronic funds transfer; process manual checks; deposit federal and state withholding taxes; initiate collection procedures for overpayments, including those for small claims court appearances. E
• Prepare and reconcile comprehensive federal and state quarterly and annual reports of earnings, tax withholding, unemployment insurance, social security, retirement, individual earnings for W-2 reporting, and various other accounts for state and federal agencies. E
• Develop, modify, and document procedures; provide technical expertise to district administrators regarding payroll operations; train and counsel college staff in various payroll-related areas such as employee contracts, use of leave, workers' compensation, and state and federal labor related laws; analyze and redistribute workload as appropriate. E
• Research and respond to questions regarding district payroll policies and procedures or payroll data; prepare correspondence. E
• Provide data and/or spreadsheet reports to district administration for budget development and contract negotiations. E
• Communicate with various departments within the district, representatives of the Ventura County Superintendent of Schools office; government agencies, financial institutions and retirement systems; make decisions, resolve issues and coordinate necessary activities. E
• Oversee and direct the processing of employment voluntary deductions, vendor check distribution, tax status changes, wage garnishments and subpoenas of employment records;
• Oversee and direct the automated leave accounting system for accuracy; prepare annual leave and faculty load-banking status reports. E
• Maintain sick leave pool and faculty load-banking records, maintain records of utilization and cash-out; assure proper documentation and taxation. E
• Coordinate with college management and staff to assess needed improvements and efficiencies in payroll processing; conduct district-wide training/workshops in appropriate payroll procedures. E
• Direct, manage, train and evaluate the work of assigned staff. E
• Serve on various district committees. E
• Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E
• Perform related duties as assigned. E

E = Essential Duties

Minimum Qualifications
Any combination equivalent to: Bachelor's degree in business administration, with a concentration in accounting or finance; four years of increasingly responsible payroll experience, including one year of lead payroll administration experience in a fully automated system, preferably in a community college or district-level school setting.