"Manager Secretariat, University Secretary"

Description

Manager Secretariat, University Secretary 

Based at our either Fremantle or Sydney Campus      

Full-time Continuing Opportunity     

• Join a national university committed to excellence in education, scholarship and research.
• Supportive Staff and work environment
• HEW Level 9 $138,005 pa to $146,499 + 14% superannuation (Sydney)
• HEW Level 9 $122,830 pa to $130,115 + 14% superannuation (Fremantle)

ABOUT THE UNIVERSITY      

The University of Notre Dame Australia is a private Catholic University with over 1,000 permanent staff providing an exceptional educational experience to over 12,000 students across our Fremantle, Broome, and Sydney campuses, as well as clinical schools in Victoria and New South Wales.

ABOUT THE OFFICE

The University Secretary’s Office promotes and supports good governance and decision-making across the University and supports statutory, regulatory and compliance obligations.

ABOUT THE ROLE 

Reporting to the University Secretary, this position will manage the University’s Secretariat activities, providing expert and impartial governance advice and services to the University’s governing boards, and statutory committees. This position will manage consistent and effective committee servicing across the University and provide accurate governance advice across the University community to ensure governance standards are upheld in accordance with responsibilities under relevant legislation, Statutes, regulations, policy and approved Charters and Terms of Reference.

Key Responsibilities      

• Provide high level advice, guidance, and input to ensure effective corporate and academic governance framework and governance advice to Directors, Trustees and senior management.
• Review, draft and recommend amendments to policies and other governance documents, including the University’s Statutes, to ensure currency and compliance.
• Manage external and internal reviews of governance processes, ensuring appropriate stakeholder engagement and implementation of improvements.
• Draft timely, high-quality correspondence and briefs and work with executive to ensure appropriate data is reported to support effective decision making and meeting legislative and regulatory responsibilities.
• Provide secretariat services for the Board of Directors, relevant sub-committees, Board of Trustees and Board of Governors, ensuring governance standards are met.
• Manage efficient and timely production and distribution of Board papers, agendas and minutes and initiate improvement to processes and software systems used, ensuring relevant and accurate data to support decision making.
• Oversee management of committee servicing and related governance processes across the Secretariat, ensuring processes are consistently applied and high-quality standards are upheld.
• Lead the Academic Governance Officer to ensure effective provision of secretariat services to Academic Council and other key governance committees.
• Oversee implementation of electronic meeting platform (Diligent or similar) for key governance committees across the University and provide training as necessary for Trustees, Directors, and members of Board subcommittees.
• Provide leadership, training, advice and develop good practice resources to support effective committee servicing and consistency of standards across the University.

Qualifications, skills & experience      

• A post graduate qualification in governance, Business Administration or other relevant field, preferably a member and/or having undertaken Governance Institute/AICD courses in governance.
• Extensive experience managing a secretariat function, providing high level and timely advice on corporate and academic governance and committee servicing matters, preferably within the higher education sector.
• Demonstrated knowledge of contemporary corporate governance requirements and frameworks

BENEFITS      

• Generous training and development opportunities
• Friendly and collaborative working environment
• Fast paced environment with opportunity for professional growth

CONTACT US      

Please apply online with a resume and cover letter addressing the above selection criteria to enable us to assess your suitability for the role.    

Applications close: 25 Aug 2024   

HOW TO APPLY      

For further information on how to apply, please visit:  www.notredame.edu.au/about/employment/how-to-apply     

Please direct your queries regarding this role Tripti Shukla,  Tripti.shukla@nd.edu.au   

Unsolicited contact from recruitment agencies will not be entertained.

Aboriginal and Torres Strait Islander people are encouraged to apply.      

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.