"Personal Assistant (PA)"

Personal Assistant (PA)

University of Leeds - Facilities Directorate - Business Support

Location: Leeds - Main Campus

Contract type: Fixed term (24 months to complete a specific task or time limited work.)

Interview date: To be confirmed

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Do you have significant experience of working as a Personal Assistant or Secretary to senior management? Do you have strong communication skills, excellent attention to detail, and the ability to maintain effective and collaborative working relationships?

We are seeking a highly motivated, proactive and experienced individual to provide professional high-level administrative and secretarial support to members of the Facilities Directorate’s senior management team. Working across different departments, you will gain a comprehensive understanding of how the Facilities Directorate develops, maintains and operates the University’s large estate, with its many buildings, spaces and campus services.

Your duties will include the effective management and maintenance of complex electronic diaries, proactively supporting the senior staff team to achieve their objectives and priorities, and arranging and servicing a range of management meetings, committee groups and workshops. The role will also occasionally require making travel and accommodation bookings, and financial administration such as processing claims for expenses or submitting purchase order requests.

You will be required to confidently liaise with staff across the Facilities Directorate and the University, as well as external contacts. You will have excellent writing skills and extensive experience of producing meeting minutes and actions. You will also possess excellent IT skills and have a strong working knowledge of Microsoft Teams, Outlook, Word, Excel and PowerPoint.

Your excellent communication and organisation skills will enable you to work independently and use your own initiative and judgement in order to make decisions, as well as working collaboratively as part of the wider FD PA Team, providing cover for colleagues as needed.

Previous experience of working in Higher Education would be desirable.

Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants. Information on other visa options is available at: www.gov.uk/browse/visas-immigration/work-visas

What we offer in return

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year!
• Generous pension scheme options plus life assurance
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.

And much more!

To explore the post further or for any queries you may have, please contact:

Claire Hender, PA Team Leader
Email: C.L.Hender@leeds.ac.uk

Please see details of the University’s Pre-employment Health Assessment within the Candidate Brief.