"Physician Associate Program Administrative Coordinator"

Purpose

This position will manage logistical, operational, and technical needs to ensure the program's successful launch and ongoing support, in collaboration with the program director, faculty, and staff. This role is responsible to coordinate administrative and support functions within the physician associate program including program development, accreditation compliance, and virtual operations.

Responsibilities

1. Administrative Support
   • Develop an efficient virtual office workflow using project management skills, collaboration tools, and centralized communication for stakeholders.
   • Support student onboarding, ensuring compliance with prerequisites and technology readiness.
   • Manage student files, including admissions, academic data, and tracking of absences.
   • Serve as the first point of contact for program communications, including advisory boards, preceptors, clinical sites, and student inquiries regarding schedules, assignments, and program policies.
   • Maintain meeting minutes for compliance, including all program committees (assessment, admissions, clinical recruitment, student support, curriculum, and general team meetings)
   • Coordinate logistics for program events such as orientations, white coat ceremonies, and graduation.
   • Participate in professional development around PA education administration. Opportunity to collaborate on professional presentations to state and national organizations.
2. Accreditation and Compliance Support
   • Assist program director with project management of accreditation application, including assignment and tracking of tasks and deadlines to ensure timely delivery of required reports and self-study documents.
   • Prepare detailed reports and maintain a repository of accreditation application materials including site visit logistics and materials.
   • Collaborate with Director of Assessment on creation, dissemination, and collection of program surveys and other data instruments.
   • Create visual representations of data for accreditation, including spreadsheets, graphs, and presentations.
3. External Partner Coordination
   • Coordinate simulated patients for student assessments, including scheduling and payment.
   • Assist Director of Didactic Education with scheduling and payment of adjunct and guest instructors.
   • Assist in identifying and reaching out to potential clinical sites and preceptors as needed.
   • Coordinate communication with program advisory board.
4. Other duties as assigned

Required Qualifications and Experience

• Baccalaureate degree required
• Two years of related experience with complex levels of responsibility

Required Knowledge, Skills, and Abilities

• Strong computer skills and adaptability in learning new software/online platforms.
• Excellent verbal and written communication skills, including the ability to build successful relationships with students and faculty.
• Strong interpersonal skills with students, program faculty and staff, and clinical staff.
• Excellent critical thinking, conflict resolution, and decision-making skills.
• Superior organization skills.
• Ability to confidently interact as a leader, team member, and collaborative contributor with other departments.
• Ability to manage multiple tasks and priorities and successfully meet deadlines.
• Ability to handle sensitive information in a confidential manner is critical.

Preferred Qualifications

• Prior experience in an educational organization is strongly desired.

Special Requirements

• Remote 1.0 FTE staff position
• Must be able to work at a computer for extended periods of time
• Some on-campus presence is required, especially during intensive on-campus components of the program and to meet leadership expectations
• Must be a member of a local evangelical* Christian church. *Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.
• Please apply using the link for “Support Staff Applications” on the OBU website at: https://www.okbu.edu/hr/jobs.html