"PPM Coordinator x3"

About the Role

As PPM Coordinator, you'll support the delivery of planned maintenance across the University's operational estate, which includes over 370 buildings used for teaching, research, and academic activity. You'll help ensure maintenance tasks are scheduled, tracked, and completed efficiently and in line with compliance requirements.

This is a hands-on role focused on coordinating maintenance activities, updating records in our Computer-Aided Facilities Management (CAFM) system, and liaising with internal teams and external contractors. You'll play a vital part in keeping our estate safe, functional, and well-maintained.

Your Key Responsibilities

• Create and maintain planned maintenance schedules for building systems and assets.
• Coordinate maintenance tasks with contractors and internal teams to minimise disruption.
• Maintain and update the CAFM system with accurate asset and service data.
• Ensure compliance with health, safety, and environmental regulations.
• Produce reports on maintenance activity and performance indicators.
• Assist with planning building shutdowns and maintenance during refurbishment or project works.
• Act as a point of contact for maintenance queries and scheduling updates.

About You

Experience in facilities coordination, maintenance planning, or a similar operational role. Strong attention to detail and organisational skills. Experience using CAFM systems ideally Invida and Microsoft Office. Good communication skills and the ability to work with a range of stakeholders. Understanding of health and safety or statutory compliance in a building maintenance context is an advantage.

Why Join Us?

The University of Cambridge offers a wide range of benefits, including: Competitive salary with automatic pay progression and annual cost-of-living increases, Generous annual leave entitlement, Flexible and hybrid working arrangements, Family-friendly policies including enhanced maternity, adoption, and shared parental leave, Access to workplace nurseries, A highly competitive pension scheme with substantial employer contributions, Travel schemes and retail discounts at over 2,000 outlets, Support with relocation, where applicable.

Interview Schedule

Interviews are expected to take place during the week commencing 13th October.

Key Information

Department/location: Estates Division - Facilities

Salary: £31,236-£35,608

Reference: BA47337

Category: Assistant staff

Date published: 19 September 2025

Closing date: 5 October 2025

To apply, click the Apply online link. If you have questions, email Estates Division at EDR@admin.cam.ac.uk. Please quote reference BA47337.