PreCollege Services Specialist

Employer: University of Wisconsin Oshkosh

Location: Oshkosh, Wisconsin, United States

Salary: Starting at $43,888 and commensurate with experience

Date posted: Dec 11, 2025

Position Type: Administrative, Business & Administrative Affairs, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Student Affairs, Academic Advising & Academic Support Services

Employment Type: Full Time (Terminal Fixed Term)

Job Category: Academic Staff

Job Profile: Pre-College Svcs Advising Spec

Department: Admissions

Job Duties

The PreCollege Outreach and Engagement Liaison serves as a key connector between UW Oshkosh, regional schools, community organizations, and families to advance access to higher education for Wisconsin middle and high school students. This position provides direct student advising, coordinates outreach and engagement efforts, and assists with the delivery of DPI-funded PreCollege Programs (including SMARTS, YES, Pulse Medical, Titan Advantage Program, and others). The Liaison plays a critical role in promoting college readiness, ensuring compliance with grant requirements, and supporting recruitment and retention outcomes for participants transitioning to postsecondary education. This position is funded through the Wisconsin Department of Public Instruction (DPI) PreCollege Scholarship Program Grant, supporting UW Oshkosh’s PreCollege outreach and engagement initiatives through June 30, 2027, with continuation dependent on future grant renewals.

Key Job Responsibilities:

Outreach, Recruitment, and Relationship Management

• Develop and maintain partnerships with K–12 schools, community-based organizations, tribal and faith-based entities, and parents to increase awareness and participation in UW Oshkosh PreCollege Programs.
• Coordinate outreach presentations, classroom visits, and participation in statewide precollege fairs and DPI events.
• Serve as a campus liaison for the Wisconsin Educational Opportunity Programs (WEOP), DPI, and other partners supporting student access.
• Collaborate with UW Oshkosh Admissions and Marketing teams to align PreCollege outreach with institutional recruitment strategies, ensuring consistent branding and messaging.
• Partner effectively with Academic areas to ensure quality high impact academic/career experiences are includes in the college exposure initiatives.
• Utilize data-driven approaches to identify and prioritize schools with high percentages of students eligible for free/reduced lunch that are also likely to yield to UWO.
• Identifies, promotes, and maintains external partnerships to support the pre-college program
• Provides support in identifying appropriate fields of study, career options, or programs and refers students to appropriate resources

Program Coordination and Student Support

• Assist with the implementation of PreCollege initiatives including residential and commuter programs.
• Support the guided application and registration process, ensuring completion of DPI PreCollege Scholarship forms and eligibility verification.
• Plan and facilitate workshops on college readiness, financial literacy, and career/academic program exploration.
• Provide individualized advising and mentorship to assigned cohorts of students throughout the academic year.
• Coordinate tutoring and mentoring assignments for college student staff and serve as a mentor/supervisor for 2–4 student assistants.
• Oversee logistics for college tours, residence hall stays, classroom utilization, and field experiences.

Administrative and Institutional Collaboration

• Collaborate with university departments (Admissions, Academic Colleges, Financial Aid, Residence Life, and Student Affairs) to enhance precollege programming and transition pathways.
• Represent UW Oshkosh at DPI quarterly meetings and UW System PreCollege gatherings.
• Contribute to the strategic planning and continuous improvement of PreCollege outreach and engagement strategies.
• Perform other duties as assigned to advance the university’s commitment to college access and success.
• Leads the implementation of program policies and procedures through oversight of day-to-day activities for program staff and student and community volunteers

Grant Compliance, Reporting, and Evaluation

• Maintain student records and documentation in accordance with DPI audit and record retention standards.
• Track participation, pre/post assessments, and survey outcomes to evaluate program effectiveness.
• Assist in preparing mid-year and end-of-year DPI reports, enrollment verification forms (PI-1573A), and final grant documentation.
• Support budget monitoring, including supply orders, travel reimbursements, and participant support costs as outlined in the DPI-approved budget.
• Ensure full compliance with DPI grant requirements, performance reporting, and documentation as stipulated in the 2025–2027 funding cycle.

Required Qualifications:

• Bachelor’s degree from an accredited institution.
• Demonstrated skills in strong communication, presentation, and relationship-building.
• Must have a valid driver's license and the ability to become a university authorized driver at the time of appointment.
• Willingness to travel and work evenings/weekends as program needs dictate.

Preferred Qualifications:

• Bilingual proficiency (Spanish or Hmong).
• Proven experience with DPI PreCollege Scholarship programs or TRIO, GEAR UP, or similar access initiatives.
• Demonstrated success in outreach, advising, or student development roles.
• Proven familiarity with grant-funded program administration and reporting.
• Demonstrated experience collaborating with K–12 educators, counselors, and administrators.

How to Apply:

Applicants must submit the following documents using the online application:

• Resume
• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.*

All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.

To Ensure Consideration: Applications received by the end of the day on 01/04/2026 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.