"Principal Clinical Program Administrator"

Principal Clinical Program Administrator

University of Colorado Anschutz Medical Campus

Department: Psychiatry

Job Title: Principal Clinical Program Administrator

Position #: 00842180 - Requisition #: 38330

Job Summary:

The Psychiatry Section of Perinatal, Reproductive, and Early Childhood has an opening for a full-time Principal Clinical Program Administrator to oversee business operations and monitoring of this dynamic section, which crosses the Adult and Child divisions. Job duties include collaborating with the medical and executive directors of Women, Infants, and Families section to supervise clinical operations, strategy, research operations, and finances of the section and the divisional parts of the section. The Business Services Section Manager will work closely with this role. This Principal Clinical Program Administrator manages a diverse portfolio of funding sources including clinical revenue, grants, advancement, and contract income. They work closely with partners to oversee clinical operations, including productivity, referral activities, and revenue cycle.

The Principal Clinical Program Administrator works closely with the Section Administrator to oversee day to day activities within our outpatient setting, including clinic workflows, data management, process improvements, and more. This position partners with three faculty Program Directors on day-to-day activities aimed at implementing continuous data-driven quality improvement, increasing engagement, manage budgets, and optimize program support and access.

Key Responsibilities:

40% - Administrative Leadership

• Manage administrative day to day operations, such as supply ordering, office space management, and coordinating with facilities, ensuring alignment with organizational goals and compliance with university, state, and federal regulations.
• Lead faculty appointment processes, recruitment, and onboarding, serving as a subject matter expert on institutional policies and best practices.
• Establish marketing and branding that maintain CU and CHCO standards while driving community engagement.
• Facilitate and guide high-level meeting coordination, including agenda development and strategic documentation for service line and leadership forums.
• Drive and manage workflow process improvement initiatives across the section, applying advanced project management methodologies to optimize efficiency.

10% - Financial Stewardship

• Provide oversight of program and grant budgets, including forecasting, financial analysis, and recommendations for funding adjustments.
• Ensure fiscal integrity by interpreting and applying university financial policies and compliance standards.
• Lead procurement, including purchasing, invoicing, and expense reconciliation, ensuring cost-effectiveness and adherence to regulations.

20% - Operational Strategy

• Partner with Section Manager and Division Administrators to set direction for billing optimization, productivity, and revenue cycle performance.
• Design and implement processes to streamline clinical workflows, leveraging specialized knowledge of operational best practices.
• Provide high-level supervision of clinical operations and productivity in section settings, setting strategy for accomplishment of necessary operational and workflow changes

30% - Data Governance and Analytics

• Serve as the data authority, leveraging EPIC, Power BI, MyBI, and Redcap to inform strategic decisions on productivity, growth, and operational transformation.
• Aid in development and implementation of processes for data collection, governance, and continuous improvement across the section, ensuring accuracy and actionable insights.
• Translate complex data and make recommendations for leadership

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The DOP is one of the largest units in the CU School of Medicine and is comprised of 5 Divisions. The CU DOP sets the standard for Education and Training of leaders in psychiatry and mental health care, conducts ground-breaking Research that aims to eradicate suffering due to psychiatric and substance use disorders, provides ready access to state-of-the-art mental health preventions and interventions across the continuum of care, and collaborates with the community and other key stakeholders to promote well-being among all Coloradans. We accomplish this vision in a manner that respects, values, and advocates for the dignity and worth of each individual and family.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in related fields (e.g., business, health care, administration, social science or similar).
• 3+ years of experience in health care administration or similar field
• 1+ years of experience with financial management (budgeting, managing clinical financials, managing grant expenditures, or similar).

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

An advanced degree (Masters or Doctorate) may be substituted for experience on a year for year basis if the degree is in a field of study directly related to the work assignment.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• MA/MS/MPH/MBA/MHA or equivalent in organizational leadership, health care or project management, public health, or related fields.
• 1+ years of experience in academic medical center settings.
• Project management, process improvement and quality assurance/improvement experience highly preferred.
• Proficiency in clinical operations
• Proficiency with CU programs (Smartsheet, REDCap, EPIC, MyBI, AX, CU Marketplace, Concur Travel & Expense, HCM, PeopleSoft Finance, Axiom) and MS Office or similar programs.

Knowledge, Skills and Abilities:

• Outstanding organizational and communication skills.
• Applies innovative team management approaches.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Knowledge and ability to manage complex information and computer systems.
• Demonstrated ability to organize and complete complex projects and to work under tight deadlines.
• Ability to work independently and as a member of a team, handle a fast-paced environment.
• Ability to problem solve, troubleshoot, and think critically.
• Ability to establish and maintain effective working relationships with clinical faculty and staff within the Department of Psychiatry and other collaborating colleagues, Departments, and community organizations.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Aspen Fabrizio aspen.fabrizio@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by December 1, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as 67,611 - 86,001.