Procurement Officer Specialist

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Employees at this level are experienced buyers who may perform complicated and highly specialized purchasing functions, serve as the lead worker, and/or assist the head of a purchasing program in the operation and management of the program. They work under direction from a designated supervisor in a purchasing office.

Examples of Duties

• Performs purchasing activities for complex products and services; assists user departments in preparing specifications, prepares and solicits quotations, bids and requests for proposals, makes awards, and inspects and/or monitors the testing of delivered commodities;
• uses enterprise resource planning software to organize/maintain records and/or locate inventory;
• develops purchasing analysis and reporting tools, converts vendor/contractor units and quantities to campus units and quantities automatically;
• responsible for non-regular product purchasing or unique merchandise;
• obtains required administrative and proprietary approvals for purchasing;
• supervises and/or oversees the purchasing activities of procurement staff;
• prepares contracts such as leases, purchases, and installment purchases for review; administers subsequent changes or revisions to those contracts;
• represents procurement in negotiating changes to proposed agreements when they do not conform to legal and/or university requirements;
• analyzes requests for extensions or amendments to existing contracts and makes recommendations of approval or alternative solutions to management; participates in planning and negotiating sessions with suppliers and departments;
• assists in processing contracts from which the University receives income or provides a concession to suppliers;
• investigates complaints from departments and vendors/contractors and problems arising from the procurement of commodities; determines an appropriate action to resolve vendor/contractor grievances and claims against suppliers;
• serves as an assigned buyer for the procurement of surplus property or other items procured from state and/or federal agencies;
• understands market conditions, counsels administrators and employees on general and specific purchasing policies and rules; studies internal purchasing procedures and recommends changes, if necessary;
• gathers data and develops reports, as necessary;
• assists with reviews, analysis, and participates in the development and implementation of operational policies and procedures;
• performs duties of the lower-level in this series as required;
• performs other related duties as assigned.

Qualifications

1. Any one or any combination of the following, totaling two (2) years (24 months) from the categories below of which one (1) year (12 months) must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer level of this series or in positions of comparable responsibility AND/OR
B. College credit for course work in any field

• 30 semester hours equals six (6) months
• 60 semester hours or Associate's Degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
• Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy the above requirements.