Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Employees at this level have an understanding of specialized markets in order to manage a procurement program, provide administrative assistance in the total operation and administration of a procurement program, and/or manage a functional section of Procurement staff within a procurement office.

Please Note: The salary listed is based on a full-time (37.5/week) schedule. This position is 60% permanent part-time.

Examples of Duties

Approves requisitions for the purchase of goods and services; reviews requisitions for accuracy, specifications and completeness; contacts departments concerning clarifications; verifies that all required approvals have been obtained;

supervises, plans, assigns, and reviews procurement work activities of staff; counsels staff on conduct in procurement; evaluates job performance, and approves or recommends personnel actions;

prepares documents or letters of transmittal for the University Administration or the Board of Trustees' to approve requisitions as delegated;

meets with vendor/contractor representatives to determine sources of supply, discuss pricing discounts/contracts and to resolve any problems with a particular vendor/contractor;

responsible for solutions to highly complex functions (such as budgetary planning, relationships with state and federal agencies, procurement planning and bid auditing, pricing, invoicing, reconciliation, etc.) for maximum cost-efficiency in procurement;

coordinates and oversees auditing activities; serves as primary liaison to departments, administrators, and other contacts concerning procurements; monitors and implements policies and procedures for compliance and oversees the preparation of the required documentation;

performs research or investigatory functions in the procurement area (such as assisting users in the development of specifications for a total campus system) and/or in the preparation and administration of contracts;

performs or supervises procurement of highly technical and/or critical items;

approves purchase orders and requisitions involving a major commitment of the institution's resources;

develops and administers (perhaps in conjunction with the head of the department) the procurement department's budget;

administers and trains others in Enterprise Resource Planning (ERP) or related procurement systems;

analyzes and prepares statistical reports, narrative reports, and publications for use in formulating the goals and objectives of the program;

serves on various committees representing the procurement department;

stays abreast of market conditions and delivery lead time to rebid and/or renew a contract;

forecasts demand or creates supply plans that ensure availability of materials or products;

monitors forecasts and quotas to identify changes or to determine their effect on supply chain activities;

defines performance metrics for measurement, comparison, or evaluation of supply chain factors, such as product cost or quality;

analyzes inventories to determine how to increase inventory turns, reduce waste, or optimize customer service;

performs duties of the lower-levels in this series as required;

performs other related duties as assigned.

Qualifications

1. Any one or any combination of the following, totaling four (4) years (48 months) from the categories below of which two (2) years (24 months) must be actual work experience:

A. Work experience performing duties comparable to those performed at the Procurement Officer Specialist level of this series or in positions of comparable responsibility AND/OR
B. Six (6) months college credit for course work in any field

30 semester hours equals six (6) months
60 semester hours or Associate's Degree equals one (1) year (12 months)
90 semester hours equals two (2) years (24 months)
120 semester hours or a Bachelor's Degree equals three (3) years (36 months)
Master Degree or higher equals four (4) years (48 months)

NOTE: Possession of a current Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) from The Universal Public Purchasing Certification Council (UPPCC), or a current Accredited Purchasing Practitioner (APP) certificate, Certified Purchasing Manager (CPM) or Certified Professional in Supply Management (CPSM) from the Institute for Supply Management (ISM) or equivalent certifications may satisfy a portion of the above requirements.

Supplemental Information

Illinois Residency Requirement: Pursuant to the State Universities Civil Service System, out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position.