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Division of Finance and Administration
Georgia State University
The Division of Finance and Administration contributes to Georgia
State University's teaching, research, and public service mission
by providing the university community and the institution's
constituents with quality services in a supportive and
cost-effective manner. The division provides specialized expertise
in the stewardship of human resources, financial assets, property,
and facilities in the assurance of a safe environment for faculty,
staff, students, and visitors to our campus.
The Division of Finance and Administration is currently
looking to hire an experienced Procurement Specialist II
.
WHAT MAKES GSU A GREAT PLACE?
Generous benefits, including health, dental, vision, tuition
assistance, retirement, etc.
A knowledge-sharing organization that works collaboratively
with diverse partners.
Professional development opportunity and mentorship.
A rapidly growing center within an academic setting.
WHAT WILL YOU DO:
The Procurement Specialist II performs senior level duties as
pertain to the purchasing of goods and services, such as
maintaining purchasing records, conducting pre-bid/proposal
conferences, assisting the Procurement Specialist, Senior in
interpreting and determining procurement policies and
procedures.
DUTIES AND RESPONSIBILITIES INCLUDE:
Writes and evaluates requisitions; reviews purchase
requisitions for adequate specifications and information.
Aligns the procurement strategy with university policies and
objectives.
Ensures that procurements are in compliance with laws,
policies, and procedures.
Compares costs; evaluates the quality and quantity of supplies,
materials, and equipment.
Works with Accounts Payable to review and analyze the receipt
and payment of purchased goods and services.
Assists the Senior Procurement Specialist in interpreting and
determining Board of Regents (BOR) and Department of Administrative
Services (DOAS) procurement policies and procedures.
Maintains purchasing records, such as purchase price, etc.
Conducts pre-bid proposal conferences; verifies the quantity
and quality of purchased materials; authorizes invoice
payments.
Develops and issues invitations to bid; monitors and expedites
the delivery of purchased materials.
Reviews, approves, and executes Requests for Quotation (RFQ)
and Requests for Information (RFI).
Assists in Requests for Proposal (RFP) and contracts.
Serves as liaison between vendor and department personnel.
Participates in the administration of procurement
contracts.
Reviews requisition orders to verify accuracy, terminology, and
specifications.
Provides quality customer service and training to
end-users.
Performs other related duties as assigned.
Credit Check:
**Please note that eligibility for this position requires a review
of your Consumer Credit Report against criteria set out by the
Georgia Department of Administrative Services. Examples of findings
that may negatively impact your eligibility for this position
include delinquent payments, bankruptcy, charge-offs, etc. Please
consider this when applying for this position. This check will not
impact your credit score**
Qualifications :
Minimum Hiring Qualifications:
Bachelor's degree and one year of related experience; or a
combination of education and related experience.
Preferred Hiring Qualifications:
Knowledge of professional level purchasing practices and
procedures.
Knowledge of University policies and procedures for
purchasing.
On/Off Site Training/Certifications offered by DOAS State
Purchasing.
Additional Preferred Requirements:
Ability to interpret contractual documents.
Ability to communicate effectively both verbally and in
writing.
Effective time management and organizational skills.
Knowledge of PeopleSoft Financials and SciQuest preferred.
Efficient in the use of Microsoft Excel, Word, and PowerPoint
applications
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