Create and issue purchase orders, purchase order amendments,
and change orders within the University's ERP system.
Review procurement requests to ensure the appropriate
procurement method is utilized based on applicable laws,
regulations, policies, and delegated purchasing authority.
Obtain quotations for informal procurements and assist
departments with low-dollar sourcing activities.
Coordinate with departments to resolve requisition
deficiencies, funding issues, missing documentation, and purchasing
questions.
Monitor assigned procurement requests from intake through
purchase order issuance to ensure timely processing.
Coordinate with suppliers regarding purchase orders, delivery
schedules, order status, and routine purchasing matters.
Maintain complete and accurate procurement records in
accordance with University record retention requirements.
Customer Service & Supplier Support (30%)
- Serve as a primary point of contact for procurement-related
questions from faculty, staff, and suppliers.
- Provide guidance regarding procurement procedures, purchasing
methods, procurement timelines, and required documentation.
- Coordinate supplier onboarding requests and supplier profile
updates.
- Assist suppliers with onboarding requirements and
procurement-related inquiries.
- Build collaborative relationships with campus departments to
promote efficient and compliant purchasing practices.
- Coordinate with Accounts Payable, Budget, and other
administrative offices to resolve purchasing-related issues.
- Refer Purchasing Card and travel-related questions to the
Travel & Purchasing Card Specialist, as appropriate.
Procurement Compliance & Continuous Improvement
(15%)
- Review procurement transactions for compliance with University
policies, Board of Governors regulations, Florida Statutes, and
other applicable requirements.
- Identify incomplete or non-compliant procurement requests and
assist departments in resolving issues prior to processing.
- Support internal and external audits by maintaining procurement
documentation and responding to information requests.
- Assist with procurement reporting, operational metrics, and
data analysis.
- Recommend improvements to procurement processes, forms,
workflows, and customer service practices.
- Assist with development and maintenance of procurement
procedures, templates, and standard operating procedures.
Systems, Training & Department Support (10%)
- Utilize Workday and other procurement systems to process
purchasing transactions and maintain procurement records.
- Assist with testing, implementation, and enhancement of
procurement-related systems and workflows.
- Support the Director and Assistant Director with development of
procurement training materials, job aids, and campus
resources.
- Provide one-on-one guidance to departments regarding
procurement processes and system navigation.
- Participate in departmental initiatives, special projects, and
other duties as assigned.
- Perform other duties as assigned.
MINIMUM QUALIFICATIONS:
- High school diploma
One (1) year of progressively responsible experience in
procurement, purchasing, finance, accounting, business operations,
or a related administrative function.
- One (1) year of experience providing customer service.
- In lieu of a degree, any appropriate combination of relevant
education, experience, and/or certifications may be
considered.
PREFERRED QUALIFICATIONS:
- Bachelor's degree in Business Administration, Public
Administration, Supply Chain Management, Finance, Accounting, or a
related field
- Experience in public procurement or higher education.
- Experience with enterprise resource planning (ERP) systems
(e.g., Workday) and/or eProcurement platforms.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge
- Knowledge of public procurement principles, purchasing methods,
and procurement best practices.
- Knowledge of applicable federal and state laws, Board of
Governors regulations, University policies, and procurement
procedures.
- Knowledge of purchasing, supplier management, and procurement
documentation requirements.
- Knowledge of enterprise resource planning (ERP) systems and
procurement software, preferably Workday.
- Knowledge of financial controls, record retention, and public
records requirements.
- Knowledge of Microsoft Office Suite and standard business
software applications.
Skills
- Strong customer service and relationship management
skills.
- Excellent written and verbal communication skills.
- Strong organizational and time management skills with the
ability to prioritize multiple assignments.
- Strong analytical and problem-solving skills.
- Skill in reviewing procurement documents for accuracy and
compliance.
- Skill in maintaining detailed records and preparing
reports.
- Proficiency in Microsoft Office applications, including Excel,
Word, Outlook, and Teams.
- Ability to learn and effectively utilize enterprise procurement
systems and related technology.
Abilities
- Ability to interpret and apply procurement policies,
procedures, and applicable regulations.
- Ability to process procurement transactions accurately while
meeting established deadlines.
- Ability to establish and maintain effective working
relationships with faculty, staff, suppliers, and other
stakeholders.
- Ability to provide professional guidance and customer service
in a collaborative environment.
- Ability to identify issues, exercise sound judgment, and
recommend appropriate solutions.
- Ability to maintain confidentiality and handle sensitive
information with discretion.
- Ability to work independently while contributing effectively as
a member of a team.
- Ability to adapt to changing priorities and support continuous
process improvement initiatives.
REQUIRED LICENSES, CERTIFICATIONS, AND/OR OTHER SPECIFIC
REQUIREMENTS OF LAW:
- Must possess a valid driver’s license.
- This position requires a criminal background check, which may
include a Level II screening as required by Florida Statute
§435.04.
- This position is subject to federal and state privacy
regulations.;
NORMAL WORK SCHEDULE: This position is salary exempt. The
normal work schedule is Monday – Friday, 8:00 a.m.-5:00 p.m.,
however, occasional overtime (weekends and evenings) may be
required.
TARGET HIRING SALARY: $50,200 - $54,000, commensurate with
experience.
Location/Work Model: Full-time/On-site
Note: Employment-based visa sponsorship will NOT be
considered for this position.
APPLICATION DEADLINE DATE: The position may be open for 14
days, with a minimum of 7 days. However, the review of applications
will commence immediately.
APPLICATION PROCESS:
In addition to completing the online application, all applicants
are required to upload the following as attachments to the
application (preferably in PDF format).
- Cover Letter
- Resume
- Three (3) Professional References
If any of these three items are not included, you will not be
considered for the position.
References will not be contacted unless you are selected as a
finalist for the position.
DIVERSITY STATEMENT:
Florida Polytechnic University is an equal opportunity/equal access
institution. It is the policy of the Board of Trustees to provide
equal opportunity for employment and educational opportunities to
all (including applicants for employment, employees, applicants for
admission, students, and others affiliated with the University)
without regard to race, color, national origin, ethnicity, sex,
religion, age, disability, sexual orientation, marital status,
veteran status or genetic information.
Employment is contingent upon eligibility to work in the US. An
appointment is not final until proof is provided.
FLORIDA POLY BENEFITS INFORMATION
Florida Poly qualified employees have the opportunity to take
advantage of a variety of
health benefits (through the State of Florida) to help
meet their specific needs, as well as the needs of their family.
This comprehensive coverage includes flexible spending accounts,
medical and life insurance, and worker's compensation.
Health benefits are administered through
People First , on behalf of the State of Florida, as
pre-tax insurance plans. People First handles all new hire
enrollments, coverage changes, premium administration, and
dependent eligibility. Their Service Center is staffed Monday
through Friday, from 8 a.m.–6 p.m. EST, at 1-866-663-4735.
RETIREMENT
Florida Poly offers great options for retirement. From the required
selection of a state plan to additional voluntary retirement plans,
our employees have many opportunities to save and prepare for their
future.
Click Here for more information.
OTHER BENEFITS
EXPLORE LAKELAND FLORIDA
Conveniently located along I-4 between Tampa and Orlando, Lakeland
is home to Florida Polytechnic University and many other businesses
and attractions. Click
here
to explore Lakeland, Florida.
SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:
Required attachments are listed on each posting.
Please be
sure to attach all required documents in the Resume/CV field before
continuing through the application. Once your application
has been submitted, no changes may be made and additional
attachments will not be considered.
An unofficial copy of the degree/transcript is acceptable during
the application process. For positions requiring a degree, the
official transcripts are required upon hire.
Foreign Transcript: Transcripts issued outside of the United States
require a equivalency statement from a certified transcript
evaluation service verifying the degree equivalency to that of an
accredited institution within the USA. This report must be attached
with the application and submitted by the application
deadline.
All document(s) must be received on or before the closing date of
the job announcements.
This position requires a background check, which may include
a level II screening as required by the Florida Statute
§435.04.
