"Program Aide - Office of Special Sessions and Programs - NY HELPS"

Job Details

Salary: $53,413.00 Annually

Location: SUNY Brockport

Job Type: Classified Full-Time

Job Number: 2600288

Division: Academic Affairs

Department: Academic Affairs

Opening Date: 02/02/2026

Closing: 2/17/2026 11:59 PM Eastern

SUMMARY

The Program Aide will report to and will primarily support the Director of Special Sessions. They will assist with operational, as well as business and financial aspects of Summer Session and Winter Session as well as other needs of the department.

JOB FUNCTIONS

• Prepares and implements Summer/Winter Session faculty and staff payroll (faculty, administrative staff, and online course development stipend payments) by working closely with the Payroll Office
• Monitors enrollment during Summer/Winter Session for payroll purposes
• Tracks Summer and Winter Session course enrollments; tracks online course enrollments each semester
• Works closely with the Registrar's Office to adjust the Summer/Winter Session course schedule
• Coordinates/schedules meetings as needed
• Attends Special Sessions & Programs meetings
• Prepares for review/execution, NYS and CSEA Partnership for Education & Training Program documentation
• Assists with documentation preparation for NC Sara
• Executes purchases and reconciles monthly payments department credit card statements
• Oversees updates and maintenance of Special Sessions websites (Summer/Winter Session, Online)
• Implements customized student emails for SU/WI student inquiries
• Assists new and returning SU/WI students with their Special Sessions Banner accounts and course registration process, creates accounts for new students, and processes applications for undergraduate students
• Works with College Communications to develop a successful marketing plan for Summer/ Winter Session, online courses, and online programs
• Prepares and send various marketing documents to students and campus offices to promote Summer and Winter Session.
• Reviews/edits documentation, emails, correspondence and reports
• Orders equipment/supplies
• Creates budget charts using BI
• Supervises student assistant and coordinates work for GA

REQUIREMENTS

Minimum Qualifications:

NON COMPETITIVE/ NY HELPS: Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.

COMPETITIVE: Candidates must have permanent appointment in a Program Aide New York State classified position (or be eligible for transfer) or be reachable for appointment on the current NY State Civil Service eligible list for Program Aide, Full Time - Brockport location.

Transition: one year of permanent competitive service in a clerical, keyboarding, secretarial, or paraprofessional title allocated to Grade 5 or higher.

Preferred Qualifications:

• Excellent communication and interpersonal skills
• Excellent organizational skills
• Proficient in Microsoft office and software such as Banner
• 1 year experience in an administrative assistant position at SUNY Brockport
• Associate's degree or equivalent experience

ADDITIONAL INFORMATION

Work Schedule: 37.5 hours/week: Monday - Friday 8:00am - 4:00pm

Benefits: Benefits eligible. Find out more about benefits at Careers@Brockport.

Application Instructions: This position is not eligible for visa sponsorship. Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by February 17, 2026.