"Program Clerical Specialist"

Position Summary

The Migrant Education and Tutorial Services program at SUNY Cortland welcomes applications for a full-time Program Clerical Specialist. This position is responsible for maintaining and updating all databases used by the New York State Migrant Education and Tutorial Services (METS) program including but not limited to MIS2000, Migrant Student Information Exchange (MSIX), and WebApp which contains services delivered to migrant eligible students. This is a temporary position that is currently grant funded for 1 year, 9/1/2025-8/31/2026. Continuation of appointment depends on available grant funding.

As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance.

Major Responsibilities

• Maintain and update the MIS 2000, MSIX, and WebApp database which includes uploading data to the state server on a regular basis.
• Review the student and family data documented by recruiters, including Certificates of Eligibility (COE) and departure forms, ensuring proper identification and correct district assignment for students.
• Enter necessary data collected from METS staff such as student movement, METS administered assessments, group service delivery data, state scores, and transcript information.
• Coordinate the flow of referral and movement data between recruiters, databases, and METS staff.
• Maintain, organize, and file current and previously eligible student records.
• Provide student and service data to METS Director, staff, recruiters, and NYS Data Director regularly and as requested, responding to inquiries regarding the data in a timely manner.
• Create reports for METS Director, Migrant Educators, recruiters, state Director and district personnel as requested or needed.
• Must attend statewide training for the operation and updates of METS databases at least twice a year and as needed.
• Liaison, notify and communicate with districts regarding migrant eligible children receiving free lunch under Title 1, part C (Migrant Education).
• Actively reconcile METS data from the Student Information Repository System on a yearly basis or as needed.
• Participate in office duties including answering phones, responding to inquiries, organizing METS supplies and incoming instructional supplies, and preparing for student, staff and parent events.

Functional and Supervisory Relationships

Reports to and receives supervision from the METS Director. Works closely with the NYS Identification and Recruitment Coordinator for data collection and reporting. Provides support to METS staff including Director, Educators, Recruiters, and office administrative staff.

Required Qualifications

• High School diploma or equivalency plus 2 years' clerical/office experience
• Demonstrated experience with data entry
• Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word

Preferred Qualifications

• Associate's degree in administrative support, clerical and/or business administration, and/or a relevant field
• Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies.
• Prior experience working with program grants

Knowledge, Skills & Abilities

• Knowledge of migrant-specific terms and data
• Previous office experience
• Experience working with school districts or other county agencies and stakeholders
• Ability to work independently and as a team
• Accuracy and strong attention to detail
• Good written and verbal communication skills
• Good problem solving and reasoning skills
• Strong organizational skills
• Ability to meet deadlines and complete tasks in a timely manner