"Part-Time Database Coordinator"

Job Details

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.

Department:

Washington College of Law

Time Type:

Part time

Job Type:

Regular

FLSA Status:

Non-Exempt

Work Modality:

Hybrid

Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description:

Summary:

The Database Coordinator for the Washington College of Law, Office of Career & Professional Development (WCL OCPD) will develop and maintain a robust and up-to-date database of employer contacts and job postings, which our students and staff can use to connect with employers. This role is responsible for the accurate collection, inputting, and management of employer contacts, job postings, and selected student data within the office’s CRM system and other platforms. They will assist with data analysis of employer and student data. They will work with student workers to ensure accurate collection and inputting of information. This position reports to the Assistant Director for Employer Relations and coordinates with the Senior Career Counselor & Manager of Employment Outcomes.

Essential Functions:

1. Employer CRM Management & Communications
   • Develop and maintain employer database. Locate current contacts for employers identified by the management team and input data into employer database, using the Symplicity CRM or other platforms. Facilitate communication between the employers and members of our team. Assist with data analysis of employer contacts to increase effectiveness of communications.
2. Jobs Bank Management (Collection & Approval)
   • Maintain and improve jobs bank. Collect job postings suitable for law students and entry-level attorney employment and enter them into our internal the jobs bank, using the Symplicity CRM or other platforms. Approve jobs posted by employers.
3. Student Records & CRM Data Management
   • Assist with student records management, at the direction of the Assistant Director. Enter Graduate Employment records for each graduate into the Symplicity CRM, ensuring accuracy of the data. Assist with data analysis of Graduate Employment data to drive internal improvements in delivery of our services.
4. Student Worker Data Entry Training & Quality Assurance
   • Train student workers in OCPD and other departments in data entry for jobs bank and employer contacts. Conduct quality control reviews to ensure that entries are error-free.
5. Other Duties as Required

Competencies:

• Acquiring and Analyzing Information.
• Prioritizing and Organizing.
• Supporting Coworkers.
• Making Accurate Judgments and Decisions.
• Building a Customer Focused Organization.
• Managing Talent.
• Serving Customers.
• Driving Continuous Improvement.

Position Type/Expected Hours of Work:

• Part-Time.
• 27 hours per week.
• Hybrid modality - 3 to 4 days per week onsite.
• May require occasional evenings or weekends.

Salary Range:

$25.00 - $26.00 per hour.

Required Education and Experience:

• Bachelor's degree.
• 1 - 3 years of relevant experience.
• Excellent organization, time management, and communication skills required.
• Experience with inputting data into CRM required.
• Database and CRM management experience required.
• Data analysis experience required.
• Must have exceptional attention to detail.
• Must collaborate well with others in a small, dynamic team.
• Must have the ability to communicate well with students, employers, and faculty with the utmost professionalism, via email, telephone, and in person.

Preferred Education and Experience:

• Master's degree.
• 2 - 4 years of relevant experience.

Additional Eligibility Qualifications:

Candidates are encouraged to submit a cover letter describing your interest in and qualifications for the position, in addition to a resume.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Other related and comparable duties may be assigned as necessary.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.