Program Coordinator 1

Position Summary:

Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the Rutgers Climate and Energy Institute (RCEI). Reporting to the Director of the Rutgers Climate and Energy Institute (RCEI), the Program Coordinator provides administrative, programmatic, and event coordination support across RCEI initiatives. This includes primary responsibility for the day-to-day administration of graduate programs related to clean energy, including the Graduate Certificate in Clean Energy and the Clean Energy Fellowship.

Among the key duties of the position are the following:

• Maintains collaborative relationships with the School of Graduate Studies and with graduate program administrators across Rutgers–New Brunswick, as well as with faculty, staff, and students involved in RCEI programs.
• Creates and maintains databases of information on graduate students participating in RCEI programs and produces reports as needed to assess program effectiveness.
• Provides logistical and administrative support to graduate students to ensure smooth progression through program requirements.
• Serves as the lead coordinator for RCEI events and programs, including seminars, workshops, large-scale symposia, and the student travel grant program, managing all aspects of planning and execution.
• Develops and manages event timelines and task lists.
• Coordinates venues, catering, and event logistics.
• Manages registration and attendance tracking.
• Supports marketing and communications.
• Coordinates speaker travel and materials.
• Oversees audiovisual and hybrid/virtual event setup.
• Supervises event-day logistics and support staff and manages post-event activities.
• Produces data and written reports to support RCEI programmatic and institutional goals. Contributes to RCEI communications, including website and social media content for the Clean Energy Fellowship/Certificate and other institute initiatives.
• Helps maintain and expand relationships with industry, nonprofit, and government partners in support of RCEI programming.
• Handles routine responsibilities as well as non-routine duties as they arise in support of RCEI operations

Minimum Education and Experience:

• Bachelors Degree or an equivalent combination of education and professional experience and a minimum of two years of relevant experience.

Equipment Utilized:

Standard office and computing equipment, including computers and printers, as well as software and platforms for document creation, data management, event registration, and virtual meetings (e.g., Excel, Qualtrics, Zoom, Constant Contact).

Physical Demands and Work Environment:

• Ability to lift 20 lbs.
• Ability to work in a variety of outdoor environments.