"Program Coordinator, Entrepreneurship and Small Business"

Job Description

The DAniello IVMF is seeking a Program Coordinator for the Entrepreneurship & Small Business team to support the portfolio's recurring programs and operations. Key responsibilities include assisting in the procurement, management and shipment of inventory and equipment; supporting the larger portfolio of programs, to include the Boots to Business program, in compiling data and narrative information for grant reports; assisting in the development of Standard Operating Procedures and other resource documents; and training teammates in data systems.

Education and Experience

• Bachelors degree preferred.
• Two (2) plus years of professional experience.
• Experience with procurement of goods, inventory management and shipment of inventory.
• Prior experience working with active duty, veteran, and military families preferred.

Skills and Knowledge

• Personal discipline to successfully support multiple, concurrent projects; can meet deadlines with competing demands and requirements.
• Strong communicator with excellent writing skills.
• Strong organization skills with experience in creating and maintaining systems and structure.
• Experience creating and maintaining resource documents, and identifying areas of improvement.
• Preference given to those with a military service connection, or who have worked with veteran, military, and/or family stakeholders, universities or think-tanks, and familiarity with related government programs and services for veterans, families, and related civilian human services programs.

Responsibilities

Portfolio Logistics, Inventory and Budget

• Support the procurement, organization, labeling, and management of the portfolio's inventory.
• Assist in maintaining portfolio's inventory list by category, current stock, and upcoming event or conference requirements.
• Serve as key member of the conference team including managing receipt of inventory and return shipments to and from event sites.
• Identify areas of improvement in cataloging and tracking inventory, organization in dedicated storage facility, and shipment procedures.
• Assist with logistics of program portfolio to include trackers for flights, honoraria, speakers, etc. for virtual and in-person programs.
• Assist with portfolio budget by maintaining a real-time expense tracking system for all program(s) expenses, and projected expenses, in real time.
• Train teammates in data systems.

Boots to Business Support

• Collaborate with Boots to Business Program Manager to support program to include scheduling and confirmation of OCONUS training cohorts with base personnel.
• Maintain a real time, current listing of installation points of contact in 35 locations in 7 countries.
• Provide travel agency with applicable schedule of workshop dates and coordinate the communication between travel agent and the instructor.
• Review and approve all travel in accordance with US Code, SBA guidelines, and Syracuse University travel policies.
• Input instructors travel vouchers.
• Respond to questions and concerns from POCs/instructors prior to workshops.
• Reconcile monthly procard statements, and track within larger B2B Budget.

Standard Operating Procedures and Resource Documents

• Work with Project Manager, Entrepreneurship & Small Business, to review portfolio Standard Operating Procedures (SOP) and other resource documents on quarterly basis, and provide comments and recommendations to portfolio leadership.
• Assist in the development and management of new SOP.
• Recognize gaps in supportive documents and assist in their development and management.
• Maintain repository of portfolio SOP and resource documents.
• Work with program leads to create the needed documentation to be used within the project management platform.
• Other duties as assigned.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.