"Program Coordinator - Rehabilitation Counseling"

Job Details

Unit: College of Health Professions MBU

Department: Rehab Counseling

Department Summary: The Department of Rehabilitation Counseling offers the #4 ranked Rehabilitation Counseling graduate program in the United States, according to US News & World Report.

About Virginia Commonwealth University

Welcome to VCU … a world unlike any other.

We combine learning, research, creativity, service and discovery with a commitment to inclusive excellence. Ranked by U.S. News as one of the 30 “most innovative” public universities in the country, VCU is a premier, urban, public research university home to multiple nationally ranked programs.

Here, your success is supported and your career can thrive. VCU offers a generous leave package, career paths for advancement, competitive pay and mission-driven work. We advance a conscientious drive to support a climate where excellence and success for all people are valued and differences are celebrated.

Together, we can be unstoppable.

Position Summary

The Program Specialist in the Department of Rehabilitation Counseling will perform professional-level administrative work to support department goals and objectives. This work includes but is not limited to supporting the following functions: program recruitment, registration, purchasing, and events coordination. This position will also support faculty needs in grant-related activities. The Program Coordinator will work directly with the Program Manager and report to the Department Chair.

Responsibilities

The Program Specialist is responsible for the following:

• Supports program recruitment for masters and certificate student programs and represents the Department of Rehabilitation Counseling at VCU/CHP Open House events.
• Provides administrative support to the Program Director and Program Manager for annual program admissions.
• Provides daily administrative support to the Senior Clinical Coordinator.
• Supports departmental academic advising efforts.
• Coordinates department alumni events including MCV Alumni Weekend and quarterly Lunch and Learn events for program alumnus (in-person and/or virtual events).
• Assist with continuing education registration and tracking mechanisms for scheduled events.
• Helps to facilitate event programming ranging from new student orientation to graduation.
• Updates clinical training site inventory list and works with clinical coordinating faculty to to ensure that clinical site MOUs are in place.
• Assists the Program Manager with annual report data collection.
• Supports the various grants and/or special projects being led by department faculty including purchasing, hiring, and other administrative tasks.
• Works with department leadership to assist with the program expansion to Northern Virginia.
• Provides departmental administrative support as needed.

Qualifications:

Minimum Qualifications

• Bachelor’s degree; or an equivalent combination of education and experience.
• 3+ years of experience performing administrative support functions.
• Demonstrated ability to work in and foster an environment of respect, professionalism and civility with a population of faculty, staff, and students from all backgrounds and experiences, or a commitment to do so as a staff member at VCU.
• Proficiency in Google Suite and/or Microsoft Office.
• Demonstrated excellence in customer service skills.
• Proven ability to prioritize work, handle multiple tasks, and meet deadlines.
• Demonstrated ability to independently problem-solve using sound judgment.
• Positive and service-centered attitude.

Preferred Qualifications

• Experience providing administrative support to higher education academic programs.
• Administrative experience in human/community services and/or counseling offices.
• Proficiency in Adobe Pro and social media communications.
• Demonstrated experience in planning and executing small, medium, and large events, both in-person and virtually.
• Experience with academic program admissions review and coordination.
• Experience with Smartsheets, Banner, and Slate information systems.

Salary Range: $50,000+ (commensurate with experience)

Benefits: All full-time university staff are eligible for VCU’s robust benefits package that includes comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefits, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more.

FLSA Exemption Status: Non-Exempt

Restricted Position: No

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: Program Specialist GA Base