"Program Director 2 – Marching Band and Spirit Team Operations"

Position Summary

The Director of Operations for the University’s Marching Band and Spirit Team is responsible for overseeing the administrative, logistical, and operational functions of these programs. This role ensures the smooth execution of rehearsals, performances, travel, and events while supporting the artistic and competitive goals of the ensembles. The Director of Operations serves as a liaison between the programs, university departments, external vendors, and the student body to ensure efficient, compliant, and effective program operations.

Key Responsibilities

Administrative & Operational Management:

• Manage all day-to-day operational aspects of the marching band and spirit team programs.
• Develop and work with the MSM team to and maintain budgets, track expenses, and ensure compliance with university policies and procedures.
• Oversee registration, enrollment, and participation records for students.
• Ensure all administrative documentation, including contracts, waivers, and travel authorizations, is complete and accurate.

Event Planning & Execution:

• Coordinate logistics for all performances, including athletic events, parades, community events, and competitions.
• Schedule rehearsal spaces, performance venues, and support staff.
• Arrange transportation, lodging, and meals for students and staff during travel events.
• Ensure compliance with safety protocols for all rehearsals, performances, and travel activities.

Staff & Student Support:

• Assist the Director of Bands in onboarding and managing student leaders and program staff.
• Serve as a point of contact for students and staff regarding program policies, schedules, and operational questions.
• Support recruitment and retention efforts by coordinating orientation, workshops, and engagement initiatives.

Liaison & Communication:

• Work directly with the Director of MSM and the MSMS staff to communicate and coordinate all aspects.
• Serve as the primary liaison with university departments, including Athletics, Finance, Human Resources, Risk Management, and Facilities.
• Maintain communication with external vendors, service providers, and community partners.
• Manage internal communications to students, staff, and stakeholders regarding schedules, updates, and expectations.

Preferred Skills

• Experience with large-scale event planning and logistics.
• Understanding of program and project budgeting and financial.
• Familiarity with marching band operations, spirit programs, or performing arts organizations.
• Leadership experience in student supervision and staff coordination

Working Conditions

• Requires flexibility in schedule, including evenings, weekends, and travel during athletic seasons.
• Fast-paced environment with high demands on time management and problem-solving.

Minimum Qualifications (MQ)

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.
Experience: Requires a minimum of five (5) years of directly job-related experience.
Certification/Licensing: None.

Experience will be considered in lieu of education.
Education will be considered in lieu of experience.

Department: Band
Salary: 65,300 - 74,300
Position Type: Full-Time, Exempt
Reports To: Director of Bands