Program Management Specialist, Data, Evaluation & Operations (Contingent II)

Job Details

Job Posting:JR101784 Program Management Specialist, Data, Evaluation & Operations (Contingent II) (Open)

Department:BSU Entrepreneurship Academy, JM

Position Type:Non-Regular Fixed Term (Fixed Term)

Open Date:05-24-2026

Close Date:$53,764 - $63,764

Job Description:The Program Management Specialist (Data, Evaluation & Operations) supports the Entrepreneurship Center’s data, reporting, and program operations. The position is responsible for designing and maintaining data collection processes; managing program, participant, and outcome data; supporting reporting systems; assisting with grant and funder reporting; and coordinating operational support for programs, events, and special initiatives. This role contributes to the Center’s ability to assess impact, improve services, ensure compliance with institutional requirements, and support effective use of grant and operating funds.
This is an in-person position that requires evening and occasional weekend work for special events, workshops, competitions, and related programming.

Responsibilities:

1. Data Collection, Evaluation, and Reporting — 35%

• Design, implement, and maintain data collection systems for Center programs, workshops, events, competitions, and participant engagement activities.
• Develop and manage surveys, intake forms, tracking tools, reporting templates, and related documentation.
• Establish and maintain procedures for data entry, validation, quality assurance, and record accuracy.
• Monitor program metrics and prepare recurring and ad hoc reports, dashboards, and presentations for Center leadership, institutional stakeholders, partners, and funders.
• Analyze quantitative and qualitative data to support program assessment, continuous improvement, and strategic planning.
• Compile and organize participation, outcome, and impact data for grant and funder reporting.
• Serve as the POC on collaborative projects and events with the Center for Data Analytics.

2. Data Management and Reporting Systems Administration — 30%

• Maintain centralized records for participants, mentors, founders, partners, events, and program outcomes.
• Support and maintain reporting systems used to track participation, outcomes, and institutional metrics.
• Manage data and workflow processes across systems and platforms used by the Center.
• Ensure compliance with institutional requirements related to data privacy, records management, and reporting standards.
• Maintain awareness of and compliance with FERPA and other applicable requirements related to student and participant data.
• Train staff, student workers, graduate assistants, and temporary staff on data collection procedures, system use, and reporting practices.
• Recommend and implement process improvements to strengthen data integrity and reporting efficiency.

3. Program Operations and Project Management — 35%

• Provide operational and project management support for Center programs and initiatives, including planning timelines, deliverables, logistics, and documentation.
• Support implementation of workshops, competitions, cohort-based programs, mentor activities, and special events.
• Coordinate with internal and external stakeholders to gather materials, collect participation information, and support follow-up activities.
• Prepare program materials, briefing documents, administrative records, and related operational documentation.
• Support cross-functional initiatives that advance the mission and strategic priorities of the Entrepreneurship Center.

Supervisory Responsibilities: This position may oversee student workers, graduate assistants, and temporary staff supporting data collection, event logistics, and program operations.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university in business, public administration, higher education, social sciences, nonprofit management, data analytics, or a related field.
• At least two years of professional experience in program administration, data management, operations, evaluation, project management, grant reporting, funder reporting, or budget support.

Knowledge, Skills, and Abilities

• Demonstrated ability to design and maintain data collection and tracking processes for programs or services.
• Ability to prepare reports, dashboards, summaries, and presentations for a variety of stakeholders.
• Ability to support reporting systems and maintain accurate budget tracking processes.
• Strong project management, organizational, analytical, and problem-solving skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to exercise discretion and sound judgment in handling sensitive and confidential information.
• Knowledge of or ability to learn institutional requirements related to FERPA, data privacy, records management, and reporting compliance.
• Ability to work independently and collaboratively with faculty, staff, students, founders, partners, and funders.

Preferred Qualifications:

• Master’s degree in business, public administration, higher education, data analytics, nonprofit management, or a related field.
• Experience in entrepreneurship, innovation, economic development, higher education, or nonprofit programming.
• Experience supporting grant reporting, funder reporting, or program outcome evaluation.
• Experience with systems such as Startup Tree, Excel, Airtable, Tableau, Workday, or similar platforms.
• Experience with survey tools, CRM systems, dashboards, or data visualization tools.
• Experience with financial reconciliation, purchasing, and administrative budget processes.
• Experience working with students, founders, mentors, community partners, or external stakeholders.
• Experience supervising or directing the work of student employees, graduate assistants, interns, or temporary staff.

Physical Demands of Position

Work is primarily performed in an office environment and requires the ability to operate a computer and standard office equipment for extended periods. The position also requires the ability to move materials and supplies for events and programs, travel across campus to meetings and program locations, and occasionally assist with event setup and breakdown.

Additional Information

• This is a full-time, onsite, non-exempt position.
• Evening and occasional weekend work is required for special events and related Entrepreneurship Center programming.

Interested applicants, please submit a cover letter, resume, and list of (3) three professional references.

Additional Job Information:

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.