PROJECT MANAGER II

The University of Alabama at Birmingham (UAB) seeks a PROJECT MANAGER II with minimal supervision, to coordinate and manage all aspects of project management, design, coordination and implementation, compliance and office support for the Associate Dean for Technology and Innovation. This individual may perform special assignments, such as researching information, compiling reports, coordinating, tracking and editing of special or regular projects and reports, managing the Associate Dean's calendar. This position is responsible for developing processes and procedures supporting the Associate Dean in regard to reporting and implementation of the SON Strategic Plan. The direct report for this individual is the Office Technology and Innovation Business Officer II.

This is not a remote position.

RESPONSIBILITIES:

1. Manages Outlook calendar for the Associate Dean. Arranges, schedules and facilitates meetings for the Associate Dean. May take or transcribe and prepare meeting minutes for meetings, committees, and/or task forces as requested by the Associate Dean.
2. Facilitates, monitors and tracks progress and outcomes for various department mission, project, and committee work as directed by the Associate Dean and/or the Business Officer II. Participates in and responsible for the identification and development of project objectives to ensure the necessary outcomes are met.
3. Manages multiple projects in an efficient and effective manner. Utilizes critical thinking skills to provide solutions and answers for situations as they arise.
4. Proactively prioritizes and initiates department office projects and assignments in an efficient and effective manner to achieve desired outcomes.
5. May manage data and develop senior level reporting to include researching funding sources, collecting to prepare/assist in submittal of grant/contract proposals and reports.
6. Coordinates American Heart Association (AHA) activities that includes scheduling classes, instructor training and renewals, equipment checkout and other AHA administrative duties.
7. Coordinates and facilitates event planning, special projects, consultant visits, advisory boards, special speakers, etc. as requested. Facilitates webinar and Zoom support.
8. Develops standard operating procedures.
9. Prepares and edits the Associate Dean's and the mission's communications to include but not limited to correspondence, memos, letters of agreement, contracts, forms, grant applications, and reports as requested. Works with the Strategic Marketing and Communications office to ensure the website is updated and maintained properly. Responsible for appropriate messaging and communications with internal and external constituents.
10. Prepares department submissions to the SON Vital Signs Newsletter.
11. Works professionally and directly with Technology and Innovations department directors, other Associate Deans and Chairs' staff in planning, providing logistical and administrative support for projects and events.
12. Assists in event logistics planning and execution such as securing AHA instructors, setting up AHA classes, as well as other professional development logistics that may include moving equipment (manikins and accessories pickups), rearranging tables, preparing food orders and arranging parking.

(Annual Salary: $52,555 - $85,400)