"Program Specialist"

Description

SUMMARY DESCRIPTION

Under direction of assigned supervisor of record, perform a variety of professional level program support related activities while playing a key role in the day to day operations of assigned projects, programs, or functional area; provide direction for assigned projects, programs, or functional area; serve as a liaison between the program area and the general public, students, staff, and other campus and community officials and groups; develop and maintain relationships with other organizations and schools in the project, program, or functional area; and plan, coordinate, and implement assigned operations and activities of the assigned office.

DISTINGUISHING CHARACTERISTICS

This class is distinguished from similar classifications in that the position assigned to this class is categorically funded, not financed by District funds. The Program Specialist is a journey level professional classification that performs a full range program support related duties while playing a key role in the day to day operations of assigned projects, programs, or functional area including to participate in the development, implementation, and administration of assigned services and functional areas, participate in budget development and monitoring, and project area policy and procedure development and implementation. Positions at this level coordinate communication and work activities among District staff and community and business groups and partners. Assignments performed at this level require a broad knowledge of assigned program/grant or project area and an in-depth knowledge relative to specific areas.

REPRESENTATIVE DUTIES

• Perform a variety of professional level program support duties while playing a key role in the day to day operations of assigned projects, programs, or functional area.
• Assist in the planning, design, and implementation of project or project elements that support service delivery; participate in processes to define scope and schedule of services and activities; participate in implementation processes.
• Assist in providing coordination of resources for projects or programs; assist in determining project short and long-term needs and develop recommendations; assist in designing processes and procedures to implement, maintain, and/or manage functional area resources.
• Participate in the development and implementation of goals, objectives, policies, and priorities for the grant funded area; research policies, procedures, and changing business practices and processes for assigned area; participate in the development and maintenance of handbooks, forms, and related policies and procedures.
• Provide assistance in resolving operational and administration problems; identify problem areas and issues; conduct research to find alternative solutions; make recommendations; assist in implementation of recommendations.
• Perform a variety of research, administrative, operational, financial, and analytical duties in support of assigned grant/programs and projects; conduct studies, research projects, and analysis.
• Prepare administrative, operational, and financial reports including the preparation of conclusions, recommendations, and forecasts based on data summaries and other findings; consult with District staff and outside agencies to obtain information.
• Assist with the budget process; provide assistance in the development of assigned budget; collect and analyze financial data; review and analyze budget requests; create data tracking and reporting systems; monitor status.
• Assist in researching, negotiating, and monitoring assigned contracts and agreements with outside suppliers, service providers, and others; ensure work is performed in compliance with contracts and agreements; process invoices and payments.
• Create and maintain publications promoting the assigned project, program, or program area; develop publications and materials to advertise and provide program information including newsletters, directories, handbooks, special event flyers, and other public relations materials as needed.
• Participate in coordinating assigned activities and functions with other staff, projects, and functions as well as local, state, and federal agencies/jurisdictions, business partners, and the general public; coordinate with, interact with, share knowledge, and develop collaborative relationships.
• Collaborate in the design and implementation of a network of community based organizations and schools that will oversee and provide services and experiences for program participants.
• Represent area of assignment, participate on, and provide staff support to a variety of committees, task forces, and boards; develop agendas and write speaking points; prepare and present presentation materials, staff reports, and other documents as appropriate and necessary; respond to and resolve inquiries and complaints.
• Serve as contact and respond to requests for information from staff, other agencies, and the general public regarding project or program area of assignment; participate in community outreach and education activities; prepare presentations and related material.
• Maintain records concerning grant/program activities; process incoming and outgoing documents; prepare and track various documents; prepare reports and briefings on project status, progress, changes, and related items related to scope, schedule, and budget.
• Assist in training and providing work direction to student workers and assigned staff.
• Perform related duties as required.

QUALIFICATIONS

Knowledge of: [list as in text]

Ability to: [list as in text]

EDUCATION AND EXPERIENCE GUIDELINES

Education/Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course work in a public administration, business administration, or related field.

Experience: Two years increasingly responsible professional experience related to program area of assignment.

License or Certificate: A valid California driver’s license and proof of insurability may be required for some positions...

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

[details as in text]

Supplemental Information

Range 130 of CSEA Salary Schedule

Employment in this position is contingent upon funding by Program: Perkins funds

Work schedule: Monday - Friday 8:00 AM - 1:00 PM. Schedule and shift are subject to change in accordance with the department's needs.

Required Documents: Resume and Cover Letter

Hours Per Week: 25 (62.5% of Full-Time)

Months: 12