"Program Specialist (Undergraduate Research, Scholarly, and Creative Activity)"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

The Johns Hopkins Krieger School of Arts and Sciences (KSAS) is seeking a Program Specialist to manage Undergraduate Research Initiatives for the Office of Undergraduate Research, Scholarly, and Creative Activity (URSCA). URSCA’s Undergraduate Research Initiatives include but are not limited to undergraduate research grants and fellowships for Johns Hopkins students; curricular research programs; internal and external conferences and symposia; and residential summer research programs for visiting undergraduates.

The Program Specialist will independently manage the planning, implementation, and execution of a significant program within a department. The position is responsible for all administrative and financial functions, events, reporting, supervision and/or oversight of operational staff with program responsibilities.

Specific Duties & Responsibilities

• Responsible for goal setting and planning to meet program objectives.
• Develop, maintain, and oversee timelines for all special activities, ensuring timely completion of deliverables.
• Develop budgets and manage program expenses, projections, and reporting.
• Plan and manage outreach activities and internal events, working with vendors and internal resources as needed.
• Create, develop, and expand communications via websites, social media channels, and publication materials as needed.
• Represent the program internally and externally.
• Ensure timely, accurate and appropriate reporting of program activities.
• Monitor, evaluate and implement business practices and procedures to support the day-to-day operational needs for the program.
• Review and evaluate program needs, while maintaining cost-effectiveness.
• Manage and oversee the timely compilation of annual reports and work plans.
• May supervise and/or oversee operational staff with program responsibilities.
• Other duties as assigned.

In addition to the duties described above

• Arrange all aspects of travel, including but not limited to airfare, lodging, and car services, for URSCA program staff, faculty, students, and invited guests; communicate schedules and logistics to the travelers; and serve as point of contact during travel.
• Process receipts and coordinate payment processes for office purchasing card and external vendors.
• Prepare meeting agendas and materials and coordinate scheduling, location, and audio/visual needs for meetings.
• Serve as point of contact for students, faculty, staff, administrators, and external parties interested in working with URSCA in any capacity; reply to emails, phone calls, and office visits with professional and informed responses.
• Provide complex administrative support for the office’s existing projects and new initiatives, including undergraduate research grants and fellowships, summer visiting researcher programs, curricular research programs, and a variety of conferences and symposia.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• On an infrequent basis, the candidate may be asked to work on nights and/or weekends to support office events.

Minimum Qualifications

• Bachelor's Degree.
• Two years of related experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in higher education.
• Proficient use of SAP and Concur.

Technical Skills & Expected Level of Proficiency

• Budget Management - Advanced
• Digital Communications - Advanced
• Documentation and Reporting - Advanced
• Event Planning - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Program Management - Advanced
• Resource Management - Advanced
• Workflow Management - Advanced

Classified Title: Program Specialist
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $74,100 - $94,400 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8:30am - 5:00 pm
FLSA Status: Exempt
Location: Hybrid/Homewood Campus
Department name: KSAS-Undergrad Research & Scholarly
Personnel area: School of Arts & Sciences

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.