"Project Administrator/S"

Position Summary

The Space Health And Community (SHAC) Lab in the Charles Stewart Mott Department of Public Health at Michigan State University is seeking a full time Project Administrator. This administrator will join a National Institutes of Health grant-sponsored study focused on historical structural racism and child development across Michigan. This grant is led by Dr. Amber L. Pearson and Dr. Alex Burt. This position will be supervised by Dr. Pearson.
The SHAC lab has three strategic priorities, to: 1) lead health-related research that can be used to create a healthier and more equitable society and repair past injustices; 2) increase capacity for a diverse set of students to conduct research and to enhance their ability to engage as global citizens; and 3) inform policy and investment in low-income, minoritized neighborhoods, given the disproportionate levels of chronic disease risk in such communities.

As part of regular duties, the Administrator will:

• Serve as the primary point of contact for all lab members and project contacts.
• Submit new vendor requests, process payments to vendors, route incoming invoices, reimbursements, and office supply requests.
• Initiate project-related requisitions and oversee the purchase order process, including payments.
• Process travel requests and expense reports for project staff and guests, as needed.
• Process and reconcile p-card transactions for payments made via credit card on behalf of the department (e.g. conference registrations, office supplies, contractual services).
• Process cash advance requests for research participation incentive payments.
• Maintain the project software and notify PI when renewals are required.
• Manage finances: monitor shadow budgets, forecast expenses, timesheets, and purchasing.
• Collaborate and contribute to reports to OSP, CGA, IRB, Innovation, NIH, and DPH research administration team to ensure compliance.
• Arrange meetings for all projects, take minutes, and send reminders.
• Establish and maintain relationships with faculty, staff and colleagues within the department, across the university, and with external partners.
• Demonstrate flexibility, organization, and the ability to work both independently collaboratively.
• Interpret university policies and procedures.
• Possess excellent communication skills.
• Supervise lab staff and on-call and/or hourly staff on projects.
• This position is remote/hybrid friendly with the understanding that employees are required to regularly attend to work tasks and responsibilities during regular business hours.
• Position may require infrequent travel to Flint for meetings and/or training.

Minimum Requirements

Knowledge equivalent to that which would normally be acquired in a four year college degree; three to five years of related and progressively more expansive work experience in a field related to the position including planning and managing projects; communications content management (written, verbal, digital) experience with word processing, database, spreadsheet, presentation, calendaring software, desktop publishing and/or project management software; or an equivalent combination of education and experience.

Desired Qualifications

The ideal candidate will exhibit many of the following skills and abilities:

• Advanced knowledge of the Microsoft Office suite (Teams, Outlook, Word, Excel)
• Proficiency in MS Office 365 products, Enterprise Business Systems (EBS), Kuali Financial Software (KFS), Concur (travel system) at MSU
• Excellent oral and written communication skills
• Strong attention to detail; self-starter; self-motivated
• Ability to work independently or in a collaborative setting
• Ability to prioritize multiple tasks in a rapidly changing environment
• Professional and polite demeanor with a positive attitude
• Quick learner with a high sense of responsibility
• Ability to maintain confidentiality with sensitive information
• Ability to identify opportunities to enhance efficiency
• Experience with website maintenance and data visualization

Required Application Materials

Resume
Cover Letter

Work Hours

STANDARD 8-5

Description of End Date

This is a limited term position funded for one year from date of hire with possible extension contingent upon funding renewal.

Website

https://publichealth.msu.edu/