"Project Assistant"

Project Assistant

Company:
University of the District of Columbia

Job Location:
Washington, 20008

Category:
Business and Financial Services

Type:
Full-Time

Number of Vacancies:

Employment Status: Full-Time, Temporary

Salary Range: up to $60,292

Closing Date: Open Until Filled

Location: 4200 Connecticut Ave NW, Washington, DC 20008

Brief Description of Duties

The Project Assistant, reporting to Director (UDC ONLINE), is responsible for managing departmental budgets, procurement processes, and HR support functions related to operational and federally funded initiatives-particularly Title III projects and activities.

The role includes monitoring financial transactions, coordinating with vendors to ensure timely delivery and compliance, supporting HR functions such as onboarding and recruitment, and providing essential administrative and fiscal support for Title III projects.This position requires exceptional organizational, communication, and negotiation skills to ensure the smooth operation of financial and administrative processes. The Division Assistant also contributes to UDC's mission by supporting the effective execution of grant-funded initiatives and maintaining strong relationships with internal and external stakeholders.

Essential Duties and Responsibilities

• Manage departmental budgets, monitor expenses, and prepare financial reports to support strategic decisions.
• Ensure compliance with UDC's financial policies and Title III grant regulations.
• Oversee procurement processes, including vendor selection, purchase orders, payment tracking, and record maintenance.
• Serve as the primary liaison with vendors, resolving inquiries, negotiating terms, and evaluating performance.
• Support recruitment, onboarding, and training of division staff and student employees; maintain personnel records in coordination with HR.
• Provide administrative and financial support for Title III activities, tracking expenditures, timelines, and deliverables.
• Prepare and maintain documentation required for audits, progress reports, and other grant-related compliance.
• Organize and maintain records related to budget, procurement, and HR operations.
• Coordinate project timelines, tasks, and deliverables to ensure successful execution.
• Perform general administrative duties, including meeting scheduling, correspondence, and event coordination.
• Undertake additional responsibilities as assigned to support UDC Online, CAL, and Title III initiatives.

Minimum Job Requirements

• Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field.
• Minimum of one (1) year of administrative or fiscal support experience.
• Demonstrated experience in vendor communication and negotiation.
• Strong organizational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with financial management tools.
• Excellent verbal and written communication skills.

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