Project Coordinator

Join the Delivery Management Office at Swinburne University

Full-time, fixed-term (until Jun 2027) position at our Hawthorn campus

HEW 6 salary + 17% super and staff benefits

About the Role

As the Project Coordinator, you will support the planning, execution and delivery of multiple projects and programs within the Delivery Management Office. Working under general direction, you will provide essential operational and administrative support, including scheduling, reporting, governance support and project controls.

You will work closely with Program Directors, Project Managers and project teams to ensure processes, schedules and reporting requirements are delivered to a high standard, supporting the effective management of multiple concurrent initiatives.

About You

To be suitable for this role you will need to have experience in the below key accountabilities:

• Experience working within the Project and Program Management space
• Demonstrated sound knowledge of project management principles and practices
• Demonstrated experience in project/program financial support, including tracking and reconciliation, reporting, and basic analysis such as variance identification and summarising key drivers
• Demonstrated, relevant experience in the provision of high quality administrative and support services within a demanding, project/program focused environment
• Demonstrated outstanding stakeholder management skills with a willingness to go out of their way to ensure that the stakeholder is satisfied
• Demonstrated ability to work independently and collaboratively as part of a team
• Proven ability and skills in the use of Microsoft Office software packages including MSWord, PowerPoint, Excel spreadsheets and MS Project

Qualifications

• Completion of a Degree with relevant experience; or extensive experience and specialist expertise or broad knowledge in technical or administration fields; or an equivalent combination of relevant experience and/or education/training.

About Swinburne University of Technology

Swinburne’s strategy draws upon our understanding of future challenges. We choose to build Swinburne as the prototype of a new and different university – one that is truly of Technology, of Innovation and of Entrepreneurship. We are committed to a differentiated university proposition in education and research.

Our Ad Astra strategy is the cornerstone of Swinburne’s bold ambition to lead globally in technology-driven education and research. This strategy positions us to create transformative solutions, empower learners, and partner with industry to thrive in an ever-changing world.

What We Offer You!

• Work your way with flexible working arrangements, including hybrid options and generous parental leave to support a balanced lifestyle.
• Exclusive staff discounts, including discounted Medibank health insurance, 50% off Swinburne courses and other partner offers.
• Swinburne offers 17% super and salary packaging options, including car leasing and extra super contributions.

Want to learn more? Head over to our benefits page!

To Apply

Please submit your CV and cover letter addressing the Key Selection Criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

Please Note: Appointment to this position is subject to passing a Working with Children Check.

If you are experiencing technical difficulties with your application, please contact the Talent Acquisition team at talentacquisition@swin.edu.au

Applications Close: Wednesday 3rd June 2026, 11:30pm

Swinburne offers flexible working options contained in our leave and parenting/carer policies to support work-life balance.

Diversity, Equity and Inclusion

Swinburne has become a world-class university, driving social and economic impacts through science, technology, and innovation. As a dual-sector university, our vision is for people and technology working together to build a better world.

Central to our vision is our commitment to diversity, equity, and inclusion. We pride ourselves on being an equal opportunity employer focused on attracting, retaining, and developing great talent. We work to remove barriers related to gender identity, culture, ethnicity, sexual orientation, disability, and age.

We strongly encourage applicants from diverse Aboriginal and Torres Strait Islander communities. Our Moondani Toombadool Centre leads our Indigenous education and culture at Swinburne, guided by community wisdom and leadership.

We support applicants with disabilities, and reasonable adjustments can be requested at any stage of the recruitment process.

For reasonable adjustment requests - including accessible formats of the position description, application form, or other documents, please contact talentacquisition@swin.edu.au or call +61 3 9214 3550. Please note: this phone number is for disability and reasonable adjustment enquiries only. General enquiries about the role can also be emailed to talentacquisition@swin.edu.au.

Victoria’s Commitment to Action: Improving international student employment outcomes.

As a signatory to Victoria’s Commitment to Action, Swinburne seeks to remove barriers to international graduate employment. We welcome and encourage applications from international graduates.

As a Circle Back Initiative Employer, we commit to responding to every applicant.

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