"Project Coordinator I for Marketing"

Job Details

The Project Coordinator works directly with a creative team of writers, designers, and HTML Specialists while being supervised by a Marketing Manager to produce marketing collateral for university departments. The types of projects created include, but are not limited to, emails, digital ads, mailers, booklets, posters, brochures, and promotional items. This position sees projects through from inception to completion while acting as a liaison between departments and marketing to ensure accurate information is shared with the creative team and deadlines are met.

While the Marketing Department home office is in Lynchburg, Va., this position is a remote, work from home position. There are a few occasions where Project Coordinator will be required to be in the office/Lynchburg area which will be discussed after the job offer.

Essential Functions and Responsibilities

1. Responsible for the coordination and completion of projects; assists in brainstorming and implementing client marketing plans while setting deadlines, assigning responsibilities, and monitoring progress of projects.
2. Acts as liaison with clients to produce public relations and advertising materials such as direct mail, online and print ads, emails, websites, booklets, brochures, and other marketing collateral.
3. Plans, directs, and implements organizational communications activities. Works with clients and team to ensure that key, strategic messages are communicated effectively to target audiences.
4. Able to manage many tasks at once while staying organized and hitting deadlines.
5. Requires forward thinking, creative problem solving, and strong attention to detail.
6. Enforces workflow procedures to be followed by clients and team members.
7. Frequent data entry is required — accepting projects, assigning out tasks, updating project details, creating bids, and more.
8. Works with management to ensure assignments are completed, deadlines are maintained, and team members stay on task until projects are complete.
9. Acts as client liaison with internal service departments such Analytics and Decision Support (ADS) and IT Development.
10. Works with Liberty’s internal Print Shop and Purchasing Department and outside vendors to create, submit, and award bids on promotional materials.
11. Obtains necessary approvals on drafts of marketing projects. Coordinates all requested changes with team members to ensure all edits are completed.

Qualifications, Credentials, and Competencies

A bachelor's degree in Marketing, Communications, Business, or a related field, proficiency in Microsoft Office suite, and ability to multi-task and work in a fast-paced environment are required. Two years of related experience and a bachelor's degree with a specialization in Project Management, Communications, Marketing, or related field are preferred. Effective communication both verbally and in writing. Ability to intuitively reason, analyze information and events, and apply judgment in order to solve problems of both a routine and complex nature.

Target Hire Date: 2025-08-01

Time Type: Full time

Location: Lynchburg, Virginia, United States