"Project Coordinator"

Job Details

Posting Number: PG194211EP

Internal Recruitment: No

Working Title: Project Coordinator

Anticipated Hiring Range: $55,000 - $60,000

Work Schedule: Monday - Friday, 8:00 am - 5:00 pm (weekends and nights as needed)

Job Location: Raleigh, NC

Department: College Business Services - Poole College of Management

About the Department: The NC State Poole College of Management is a nationally recognized, research-driven and student-centered business school housed at a top-tier public university known for excellence in science, technology, engineering and math (STEM). Guided by NC State’s land-grant mission, Poole delivers high-value, high-return business education that’s accessible, practical and impactful. With 4,400+ students, 35,000+ alumni and 190+ faculty and staff, Poole is a vibrant community of scholars, teachers, advisors, career coaches and industry experts dedicated to student and alumni success. In just over 30 years, the college has built a strong reputation, with several business analytics programs consistently ranked in the top 10 in the nation. Poole offers a robust portfolio of academic and non-credit programs, including undergraduate degrees in accounting, business administration and economics; professional master’s degrees in accounting (MAC), business administration (MBA) and management (specialized master’s); master’s and doctoral degrees in economics in collaboration with the College of Agriculture and Life Sciences; as well as graduate certificates, Executive Education and Lifelong Learning programs. The college prepares students for successful careers through high-impact experiences such as practicum projects, case competitions, career mentorship and global programs so they graduate with the skills, connections and confidence to lead. Our faculty are thought leaders who publish in leading academic journals and share timely insights through the Poole Thought Leadership platform. Academic departments include Accounting; Economics; Finance; Information Technology, Analytics and Operations (ITAO); Management, Innovation and Entrepreneurship (MIE); and Marketing. Our signature initiatives — including the Business Analytics and AI Initiative, Business Sustainability Collaborative, Enterprise Risk Management Initiative, and Supply Chain Resource Cooperative — connect students and faculty with industry to tackle real-world challenges. Poole is fully accredited by AACSB. Explore how we think and do: poole.ncsu.edu

Essential Job Duties: The Project Coordinator will serve as a primary source of project coordination and support as well as serve as the primary point of contact for day-to-day facility management. The Project Coordinator works collaboratively with, and across, the various departments and functions within the college, where they will serve as the primary administrative lead in regard to strategic projects within the college. Key responsibilities include but are not limited to: Support the Director of Strategic Projects with project planning, communication, and implementation. Assist with the compilation, analysis, and reporting of data related to managed projects. Design, develop, and manage Smartsheet projects, streamlining workflows and enhancing efficiency. Lead and execute the Poole College Office Refresh Program, ensuring a modern and functional workspace environment. Oversee daily facility management operations, proactively addressing maintenance, housekeeping, and grounds needs and ensuring a safe and functional environment. Communicate facility-related updates and policies to the college and stakeholders. Manage and mentor student workers (facility assistants), fostering a productive team environment and ensuring effective task completion. Support the Director of Strategic Projects with the development, administration, and analysis of the annual college facilities survey. Serve as facility and SAT liaison between the college and the university. Assist in the management and tracking of keys and card access to Poole College facilities. Plan, coordinate, and schedule periodic risk management trainings for the college. Coordinate Waste, Reduction, and Recycling initiatives and requests within the college. Conduct comprehensive database audits (e.g., keys, SAT card access, active phone lines), ensuring data accuracy and compliance with college policies. This role is ideal for a highly organized, detail-oriented professional who thrives in a collaborative environment and is passionate about improving operational efficiency. The Project Coordinator will play a critical role in ensuring the success of key initiatives and maintaining a high-functioning, well-supported facility environment for the Poole College community. Through strategic coordination, clear communication, and proactive problem-solving, the individual in this position will contribute meaningfully to the college’s ongoing growth and success.

Other Responsibilities: In addition to the core responsibilities of this role, there will be occasional opportunities to take on additional duties. This offers an opportunity to build on your skills, explore new areas, and gain a deeper understanding of the department’s operations.

Minimum Education and Experience: Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Other Required Qualifications: The project coordinator must thrive in a fast-paced, service-oriented environment and enjoy interacting with a variety of constituents to include students, vendors and administrators. This individual must demonstrate great attention-to-detail and accuracy; have excellent written communication, interpersonal, and organizational skills, and, be able to manage multiple tasks and competing priorities. This person must be comfortable taking initiative while also being an active participant within a team environment. Proficiency in MS Office suite – Word, Excel, and PowerPoint or similar tools.

Preferred Qualifications: At least 2 years of experience in university academic environment. Previous event planning experience. Experience with Moodle.

Required License(s) or Certification(s): N/A

Valid NC Driver's License required: No

Commercial Driver's License required: No

Job Open Date: 08/28/2025

Anticipated Close Date: Open Until Filled

Special Instructions to Applicants: Please include a cover letter, resume and contact information for three professional references.

Position Number: 00111422

Position Type: EPS/SAAO

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.0

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Department ID: 200111 - College Business Services - Poole College of Management