Project Coordinator

Position Title & Department:

Project Coordinator; Facilities Management

Department Description:

The mission of the University of San Diego Facilities Management Department is to efficiently operate, maintain, and support the development of quality facilities, grounds, and services, while supporting the campus community, students, faculty, and staff. Through our efforts, we support the university's commitment to pursuing truth, academic excellence, and the advancement of knowledge.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness, and beauty. Inspired by this tradition, the University welcomes people of all faith traditions. The future success of USD relies on contributions that foster the development of engaged global citizens and address humanity's urgent challenges. For more details, visit this link.

Detailed Description:

Reporting to the Director of Planning, Design, and Construction, the Project Coordinator is responsible for all administrative functions regarding major and minor capital projects. The role assists in planning capital improvement and facility renewal projects, supporting process improvement, cost reduction, and risk mitigation.

Duties and Responsibilities:

• Update and maintain all sets of drawings, specifications, and warranty information for projects.
• Assist in cost estimating efforts, coordinating with outside consultants and maintaining internal databases.
• Prepare RFP/RFQ documentation, send for bid, and report results.
• Create purchase orders and work orders, including revisions.
• Track project budgets and review invoices.
• Track change orders and ensure budgets reflect changes and risks.
• Assist project managers with communication to the campus community.
• Document all work in internal databases and update Facility Condition Assessments.
• Assist in setting up and revising project budgets.
• Ensure adherence to Campus Design Standards.
• Use a systematic approach to optimize processes in Facilities Management.
• Identify, analyze, and improve current processes.
• Document processes as needed.
• Develop reports on project statuses, costs, schedules, and efficiency.
• Maintain data systems for reporting on ongoing and completed projects.
• Create spreadsheets to track projects, funding, progress, schedule, and scope.
• Assist with Work Management and Work Control functions.
• Use CMMS for planning, scheduling, and reporting projects.
• Ensure work orders are properly submitted and necessary.

Special Conditions of Employment:

Successful completion of a pre-employment background check and degree verification.

Job Requirements:

Minimum Qualifications:

• HS Diploma or GED required.
• Four years of administrative experience, preferably in facilities management. A Bachelor's degree may substitute for up to two years of experience.
• Experience with software for scheduling, tracking, and documenting projects.
• Experience with blueprint management and archiving.
• Proven ability to coordinate multiple tasks in changing priorities.

Preferred Qualifications:

• Bachelor's Degree preferred.

Performance Expectations:

• Knowledge of budgeting and financial accountability.
• Excellent oral and written communication skills.
• Appreciation for the university's mission.
• Experience with CMMS software like TMA or MAXIMO preferred.
• Analytical and problem-solving skills.
• Experience in database management and office software.
• Ability to work with diverse groups.
• Attention to detail in data input.

Posting Salary:

$27.27 - $31.32 per hour; Excellent Benefits. The University of San Diego offers competitive benefits including medical, dental, vision, retirement contributions, and access to fitness centers. Visit this link for more information.

Special Application Instructions:

Resume required. Click 'Apply Now' to complete the online application and upload a resume.

Additional Details:

Hours: 40 hours per week. Closing date: Open until filled. The University of San Diego is a smoking and tobacco-free campus. For more information, visit this link.