"Project Manager – Calendar and Education Strategy"

Job Description:

• One of Australia’s leading research & teaching universities
• Vibrant campus life with a strong sense of community & inclusion
• Enjoy a career that makes a difference by collaborating & learning from the best

At UNSW, we pride ourselves on being a workplace where the best people come to do their best work.

The Faculty of Science teaches approximately 7000 full-time student equivalents, with an academic staff of approximately 500 and general staff of 300. The Faculty is one of the largest and most complex faculties of UNSW Sydney. It comprises the School of Aviation, Biological Earth and Environmental Science (BEES), Biotechnology and Biomolecular Sciences (BABS), Chemistry, Materials Science and Engineering (MSE), Mathematics and Statistics, Psychology, and Physics. It also includes several major Research Centres and field stations.

The Project Manager – Calendar and Education Strategy will provide high-level coordination, project management, and delivery support for the Faculty of Science’s transition to the new academic calendar and related education strategy projects.

This position works in close partnership with the Academic Lead – Calendar and Education Strategy to ensure the effective delivery of Faculty-wide education transformation initiatives. The Academic Lead provides academic leadership, policy alignment, and strategic guidance, while the Project Manager leads coordination, delivery, and operational oversight. Together they form a key partnership supporting the Deputy Dean (Education) and Head, Science Education in achieving the goals of the Faculty’s Calendar Transformation program

The role will manage the planning, monitoring, reporting, and coordination of calendar transformation and related activities across Schools and professional units, ensuring projects remain on schedule, within scope, and aligned with Faculty and University priorities.

About the role

• $127k - $143k plus 17% Superannuation and annual leave loading
• Fixed Term – 2 years – (to December 31, 2027)
• Full-time (35 hours per week)

Specific responsibilities for this role include:

Project Coordination and Delivery

• Coordinate and support the implementation of the Faculty of Science Calendar Transformation Operational Plan, ensuring alignment with Faculty and University strategic priorities.
• Develop and maintain project schedules, documentation, and reporting mechanisms for all projects under the calendar transformation umbrella, including assessment reform, program simplification, and program design alignment.
• Monitor progress, identify risks and interdependencies, and prepare regular project status reports for the Deputy Dean (Education) and Head, Science Education.
• Maintain the project risk register, monitor controls, and escalate strategic/policy risks to the Academic Lead and Head, Science Education
• Coordinate the development and tracking of project budgets and expenditure, and seek approvals via the Head, Science Education.
• Provide secretariat and project management support to governance groups and working parties related to the calendar transformation.

Stakeholder Engagement and Change Management.

• Act as a primary contact point for communication and coordination across Schools and central units on matters relating to the calendar and education strategy projects.
• Work closely with the Academic Lead to ensure consistent, transparent communication with academic and professional stakeholders.
• Support engagement and change management activities, including the development of communication plans, consultation materials, and implementation resources.
• Build and maintain productive relationships with academic and professional staff to facilitate collaboration and ensure local alignment with Faculty-wide initiatives.

Governance, Compliance and Reporting

• Ensure all project documentation and activities adhere to relevant UNSW governance frameworks, policies, and procedures.
• Support compliance tracking and reporting related to the Program Design Procedure (PDP) and Assessment and Feedback Policy.
• Prepare briefings, updates, and reports for committees, working groups, and Faculty leadership.

Continuous Improvement and Professional Conduct

• Contribute to the continuous improvement of project management practices, templates, and tools within the Science Education portfolio.
• Support capability-building activities for School and Faculty staff involved in program and curriculum transformation.

Values and Conduct

• Demonstrate the UNSW Values in Action and adhere to the UNSW Code of Conduct in all activities.
• Cooperate with health and safety policies and take reasonable care to ensure your own health and safety and that of others.
• Ensure hazards and risks psychosocial and physical are identified and controlled for tasks, projects, and activities that pose a health and safety risk within your area of responsibility.

About the successful applicant (Selection criteria)

To be successful in this role you will have:

• Relevant tertiary qualification and/or equivalent experience in project management, education administration, or organisational change within a complex environment.
• Demonstrated experience in managing or coordinating multi-stakeholder projects, ideally within a higher education or public-sector context.
• Strong organisational and time-management skills, with a proven ability to manage competing priorities and deliver outcomes to deadlines.
• Excellent written and verbal communication skills, with the ability to prepare clear documentation, reports, and communications for diverse audiences.
• Demonstrated ability to work collaboratively across organisational boundaries, engaging academic and professional staff at all levels.
• Experience in change management, stakeholder engagement, and implementation of process or policy reform.
• Proven analytical and problem-solving skills, with experience using data and evidence to support decisions and measure outcomes.
• Sound understanding of budget monitoring and resource tracking.
• High level of computer literacy, including proficiency in Microsoft Office 365 and familiarity with AI tools such as Copilot and ChatGPT for productivity and analysis.
• An understanding of and commitment to UNSW’s aims, objectives and values in action, together with relevant policies and guidelines.
• Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

You should systematically address the selection criteria listed within the position description in your application.

For informal queries, please see the below contact details.

Otherwise, please apply online - applications will not be accepted if sent directly to the contact listed.

Contact: Steve Yannoulatos
E: s.yannoulatos@unsw.edu.au

Applications close: December 3rd, 2025

Find out more about working at UNSW at www.unsw.edu.au

*UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.*

Posted: 12/11/2025