Project Manager, Entry Level

Department Information

This is a term-limited position that provides essential operational, logistical, and support to Unified ERP's Program Management Office (PMO) through the entire program lifecycle, applying a consistent organizational approach. The Unified ERP Program is a Workday implementation spanning Finance, HR/Payroll, and related technology, organizational change management, and service delivery functions, delivered across all University System of Georgia (USG) institutions within a single, shared Workday platform. This role helps drive program efficiency by coordinating project activities, maintaining documentation, managing communications, and supporting governance processes across these domains. This role ensures program visibility and alignment by documenting key discussions, tracking actionable follow-ups, and supporting the project manager through delegated responsibilities that enable the effective delivery of this complex, system-wide initiative.

Job Summary

This is a professional entry level position responsible for assisting personnel in higher education system divisions and departments to develop, monitor, and manage large scale projects. The position will assist with components and phases of the project and communicate project statuses to stakeholders and decision makers.

Responsibilities

• Works closely with Project Manager across each Business Suite, in support of the Unified ERP Program, to facilitate readiness activities, task completion, and ongoing program execution throughout the project lifecycle. Supports USG Unified ERP Program Business Suite leadership as assigned.
• Provides day-to-day coordination and support to Business Suite Project Managers, by performing delegated tasks, dependency tracking, and routine program coordination needs.
• Coordinates and schedules project meetings across Business Suites to ensure that appropriate stakeholders are invited, prepared, and informed.
• Manages logistics for design sessions, workshops, and program events, including booking rooms, preparing materials, coordinating technology needs, and confirming attendance.
• Participates in USG Unified ERP Program meetings.
• Ensures compliance withUSG standards and adheres to USG templatesto document meeting minutes, track action items, and ensure that materials are uploaded, accessible, and current for the full Financial and Business Suite teams.
• Tracks, updates, and maintains RAID (Risks, Actions, Issues, and Decisions) items in support of program governance, visibility, and timely resolution.
• Liaises with USG Unified ERP Program members to mobilize resources for deliverables, milestones, and task completion.
• Supports readiness tracking by monitoring deliverables, milestones, and task completion across Business Suites and escalating gaps or risks as needed.
• Drafts and maintain program materials including training support content, Team Site content, and other program support tools.
• Supports coordination with organizational change management, technology, and service delivery teams to ensure alignment of readiness, communications, and implementation activities.
• Ensures program documentation is organized, current, and maintained according to established processes, templates, and governance standards.
• Supports ongoing communication efforts by preparing summaries, organizing documentation, and distributing key updates to stakeholders.

Required Qualifications

• Bachelor's degree.
• Over one year of related experience required.
• Or equivalent combination of education and experience.

Knowledge, Skills, & Abilities

• Knowledge of Board of Regents policies and procedures
• Knowledge of and proficiency with Microsoft 365 tools (Teams, Outlook, OneDrive, SharePoint, Excel, Word, PowerPoint).
• Skill in oral and written communication, with the ability to capture meeting minutes, summarize discussions, and interact professionally with stakeholders.
• Skill in problem solving, triaging, and escalating program related issues.
• Ability to work independently, proactive, and work in a fast-paced program environment.
• Ability to quickly learn new tools, systems, and processes.
• Ability to effectively multi-task.
• Ability to organize, prioritize tasks, schedule meetings, and manage logistics.
• Ability to maintain a high level of detail when documenting RAID items, action items, and program materials.