"Project Manager - Facilities Planning and Management"

Job Details

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Position Title: Project Manager - Facilities Planning and Management

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Project Manager I

Job Duties:

Attention:

The Department of Facilities Planning and Management at the University of Wisconsin-Whitewater seeks a Project Manager (Project Manager I, AD015).

Job Details:

The Facilities Project Manager I, will be responsible for managing campus projects, including the review and implementation process of all incoming facilities project requests. Working closely with the Campus Planning Team, other campus leaders and external vendors, the Project Manager, I will ensure all project requests meet UW-Whitewater’s strategic goals and are aligned with campus initiatives. In addition, the Facilities Project Manager I will be responsible for the project planning, execution, and budgeting. This will include facilitating meetings and communications with all stakeholders, instructional staff, Information Technology Services, and campus leaders to ensure the successful completion of all approved projects.

Key Job Responsibilities:

Manage DOA Small Projects

• Serve as a project manager for facilities projects, providing oversight and management of approved facilities projects
• Manage relationships and work collaboratively with internal and external customers. Consult customers to analyze their facility needs and identify acceptable solutions
• Primary focus of responsibility will be DOA small projects ($600k or less)

Manage Campus CADD Records, and Drawing Files

• Maintains all campus master CADD documents and records used across campus related to current and previous physical facilities
• Responsible for the utilization of CADD to update evacuation and other signage provided within facilities
• Develops and maintains CADD standard office models
• Maintains CADD and engineering software contracts and licensing
• Update campus CADD files to reflect campus and state projects, keeping campus drawing files up to date

• Manage sign projects that require contracted vendor

Serves as a Campus Liaison for the In-House DOA-managed projects

• Consult with the project management team to provide information, project timeliness, budgets, communication, and document responsibilities
• Define and communicate overall plans, budgets, responsibilities and timelines for all campus facilities projects
• Assist in the identification of problem areas in current instructional facilities and facilitate the ongoing process of selecting, scoping and defining campus projects
• Provide directions on daily activities. Access and mediate arising challenges, escalating as needed
• Provide timely reporting to managers, directors, teams, campus leaders, or regulatory bodies as requested
• Facilitate process by managing project budgets and collaborating with colleagues to estimate and prioritize project requests
• Lead assigned projects with coordination across functional areas and with ultimate delivery, communication, and documentation responsibility
• Provide timely reporting to managers, directors, teams, campus leaders or regulatory bodies as requested
• Track project expenses and budgets
• Ensure project records are appropriately archived
• Continually monitor and evaluate project status, assessing overall effectiveness of the project utilizing best practices
• Keep abreast of campus strategies, standards, and operations

Serves as a Campus Liaison for State-funded Projects

• Work with Campus Planning Team on larger state projects as needed. Assist in the coordination of signage, staff relocations, equipment, and furniture purchases

Facilities Management General Operations

• Work with the Director of Facilities and Trades Superintendent on special projects which serve the campus community as assigned

Department:

Facilities Planning and Management

Compensation:

Well-qualified candidates can expect a starting annual salary within a range of $66,000 - $70,000.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Proficiency in Using CADD Software
• 5+ years of Project Management Experience

Preferred Qualifications:

• Associate's Degree in CADD, or a Bachelor’s Degree

Knowledge, Skills and Abilities:

• Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

How to Apply:

Applications received by December 18, 2025 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references

Contact Information:

For questions regarding this position, please contact:

Stephanie Lederman

Administrative Assistant II

262-472-1320

ledermas@uww.edu

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.