"Project Manager, McCrary Institute"

Project Manager, McCrary Institute

Company: Auburn University

Job Location: Auburn University, 36849-5207

Category: Business and Financial Services

Type: Full-Time

Requisition Number: S4962P

Home Org Name: Charles D. McCrary Institute at AU

Division Name: Samuel Ginn Col of Engineering

Job Class Code: JA17

Appointment Status: Full-time

Limited Term: No

Job Summary

This position would be located on Auburn University campus.

The Charles D. McCrary Institute for Cyber and Critical Infrastructure Security at Auburn University seeks a Project Manager to support the Institute's Administration and Finance function. This role provides administrative, financial, and operational support across the McCrary Institute, including the Edge Lab, Principal Investigators, and program managers. The Project Manager is responsible for budget support, expense processing, financial reporting, and day to day administrative coordination to ensure efficient execution of the Institute's applied research and services portfolio.

Why Join McCrary?

The McCrary Institute defends the systems that power our national and economic security, our communities, and our way of life. Through its Edge Lab, McCrary integrates research, policy, and real-world operations to deliver practical cybersecurity solutions.
By joining our team, you will play a leading role in building the infrastructure and workforce that will protect America's most critical systems - right here in Auburn, Alabama.

Essential Functions

Administrative and Financial Support:

Assist the Administration and Finance Deputy Director in day to day financial operations, including processing expense reports, procurement requests, reconciliation tasks, travel claims, invoice routing, and credit card documentation. Monitor project budgets, track expenditures, and prepare monthly budget status reports for leadership and program managers. Assist with financial compliance activities, including cost share tracking and adherence to university and sponsor requirements. Maintain organized administrative records, contracts, NDAs, and financial files. Support scheduling, task coordination, and administrative workflows for the Deputy Director and McCrary leadership.

Support to Program Managers and Edge Lab Leadership:

Provide administrative and financial support to program managers responsible for State and Local Programs, Defense and National Security, and Energy and Infrastructure portfolios. Coordinate closely with Edge Lab leadership on procurement, equipment tracking, budget reporting, and operational needs. Support project documentation, deliverable tracking, meeting coordination, and communication flow across multiple initiatives. Assist in preparing executive summaries, reports, briefings, and presentation materials for internal and external stakeholders. Maintain consistent communication channels across technical teams, program managers, and administrative staff.

Project Coordination and Reporting:

Support program and project oversight by tracking deadlines, deliverables, action items, and documentation across the Institute's federal, state, and industry projects. Manage scheduling, meeting logistics, and documentation for internal meetings, sponsor engagements, and stakeholder updates. Assist with tracking and updating internal SOPs related to budgets, procurement, administrative tasks, and financial operations.

Proposal and Grant Support:

Contribute to the preparation of proposal budgets, financial attachments, and administrative components of grant submissions. Assist in gathering data and formatting proposal materials in coordination with the Administration and Finance team.

Contract and Vendor Support:

Coordinate contract and agreement routing for vendors, subcontractors, and partners, ensuring timeliness and compliance. Support procurement and purchasing activities, including quotes, justifications, and university system submissions.

Events and Meeting Support:

Assist with planning and logistics for Institute events, meetings, and engagements with internal and external audiences. Support documentation, materials preparation, and coordination for Institute leadership at key events.

Perform other administrative, financial, and operational duties as assigned to support the efficient functioning of the McCrary Institute.

Why Work at Auburn?

• Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

Minimum Qualifications

Bachelor's degree from an accredited institution and 4 years of experience in research project management.

Minimum Skills and Abilities

Strong organizational and communication skills.
Ability to manage multiple tasks and priorities with accuracy and timeliness.
Analytical skills and financial reporting competency.
Proficiency in administrative systems and process-driven workflows.
Ability to work with confidential and sensitive information.

Salary Range: $63,250-$113,850

Job Category: Administrative

City position is located in: Auburn

State position is located: Alabama

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