"Senior Student & Programs Coordinator"

Job no: 0051272

Location: Shepparton or Ballarat

Role type: Full-time or 0.8FTE Part-time; Continuing

Faculty: Faculty of Medicine, Dentistry and Health Science

Department/School: Department of Rural Health, Melbourne Medical School

Salary: UOM 7 – $106,432 – $115, 211 p.a. plus 17% super (pro rata for part time)

• Lead the academic support team at the Melbourne Medical School’s Rural Clinical School, focusing on the Doctor of Medicine Rural Pathway, enhancing student management and administrative processes across multiple sites.
• Directly influence and improve the educational experience for medical students in rural settings through leadership roles, innovative program management, and strategic stakeholder engagement, all while embodying the core values of collaboration, compassion, and integrity.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Senior Student and Programs Coordinator at the Melbourne Medical School is pivotal in leading a team focused on the academic support of the Doctor of Medicine (MD) program within the Rural Pathway at the Rural Clinical School sites in Ballarat, Echuca, Shepparton, and Wangaratta.

The role demands robust leadership skills to effectively guide and develop staff, ensuring high standards of academic administration and compliance are met consistently, while also engaging with a variety of stakeholders to support the effective management of students and the MD program.

Your responsibilities will include:

• Lead the Rural Clinical School team, managing day-to-day operations and academic administration, while providing staff development, feedback, and performance management.
• Oversee compliance, administrative activities, and resource management, liaise with industry partners for placements, and handle contracts and legal agreements.
• Facilitate continuous improvement, coordinate stakeholder relationships for student support, manage governmental data reporting, and undertake additional project coordination as needed.

Who We Are Looking For

You will possess a degree with substantial experience in student and course administration, demonstrating exceptional leadership in managing and motivating teams, coupled with strong interpersonal and communication skills for effective stakeholder engagement.

With a high level of proficiency in computing and standard software applications, you will adeptly handle data and navigate multiple systems, ensuring the smooth operation of complex administrative processes.

Your role requires flexibility, excellent time and task management skills, and the capacity to balance tough conversations with sensitivity.

Experience in the tertiary education sector is desirable, as is familiarity with student management systems and government reporting.

You will also have:

• A degree with substantial relevant experience; or extensive experience and management expertise in student and course administration; or an equivalent combination of relevant experience and/or education/training. 
• Demonstrated skills in leading and motivating a team.
• Highly developed interpersonal, written and verbal communication skills.
• Excellent stakeholder engagement skills.

For further information regarding responsibilities and requirements, please refer to the attached PD.

This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – “Department of Rural Health"

The Department of Rural Health, part of the prestigious Melbourne Medical School at the University of Melbourne, is making a significant impact on rural healthcare. With locations in Shepparton, Ballarat, Bendigo, and Wangaratta, as well as associations with over 40 rural towns in Victoria, we are dedicated to providing professional health education and research training in a rural context. Our mission is to increase the rural health workforce, and we achieve this through strong partnerships with the local community and healthcare providers, ensuring our programs remain relevant and connected. 

What We Offer You!

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page!

About the University of Melbourne

We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.  

Be Yourself

The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants

We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!

If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Lachlan Bryce via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Please note that in the event of sourcing a suitable candidate, the closing date for applications may be brought forward, and the job vacancy may be closed. Therefore, we encourage interested individuals to submit their applications promptly.

Position Description

Advertised: 19 Aug 2024 12:05 AM AUS Eastern Standard Time

Applications close: 08 Sep 2024 11:55 PM AUS Eastern Standard Time