"Purchasing Coordinator"

Job Details

Haverford College invites applications for our full-time (35 hours per week), non-exempt, benefits-eligible Purchasing Coordinator opportunity.

Haverford Offers Great Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year's Day off), Health Savings Account contribution of $700 for individuals and $1400 for families (no match required), affordable medical plans, and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.

Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College's Work Location Policy.

About the Controller's Office
Haverford College's Controller's Office provides services to the college community in the areas of accounting and business services, financial reporting, payroll, purchasing, sponsored research, student accounts, and treasure functions. The Controller's Office is responsible for helping safeguard the College's assets and ensuring proper use of the College's financial resources.

About the Position
As a member of the Controller's Office, the Purchasing Coordinator supports initiatives to enhance the supplier database and streamline the registration process. The Coordinator is responsible for promptly and accurately registering suppliers into Workday, maintain supplier records, and responding to related inquiries. Additional responsibilities include providing administrative support to the Controller's Office, inviting international suppliers to Sprintax, processing purchasing documents, assisting accounts payable, and ensuring timely and accurate information is entered into Workday. The Coordinator performs a wide variety of duties that require considerable judgment, initiative, and independence.

Primary Responsibilities

• Work with College partners to onboard suppliers into the Workday system
• Validate the completeness of the supplier onboarding process, subsequent supplier changes, and maintenance
• Record, process, research, and approve various financial and purchasing transactions in Workday (i.e., requisitions and receipts)
• Review and approve Amazon purchases to ensure compliance with College policies
• Assist with initiatives to enrich the supplier database, including participation on the Gainfront project team, which will drive visibility to supplier reporting capabilities
• Assist with initiatives to drive sustainable purchasing
• Serve as co-representative for Haverford College in the Philadelphia Area Collegiate Cooperative (PACC)
• Coordinate non-project furniture ordering and used furniture storage
• Provide administrative support to the Controller's Office
• Assist with training departments and new employees
• Other duties as assigned

Line of Report: The Purchasing Coordinator reports to the Director of Procurement Services.

Minimum Qualifications

• High school diploma
• Three years of experience in a financial/purchasing position

Professional Competencies

• Integrity, confidentiality, sound judgment
• Effective communication skills
• Ability to work collegially
• Excellent organizational skills
• Ability to prioritize tasks
• Attention to detail and accuracy, with the ability to meet deadlines
• Proficiency in Microsoft Office applications and experience with financial accounting systems

Preferred Qualifications

• Customer service experience
• Associate's Degree or higher in a business-related field
• Experience working in higher education or other non-profit environments
• Experience with Workday Finance
• Experience with 1099s and 1042s

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job, and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply and share how you meet the position's qualifications.

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume through Haverford College's career website via Workday (no other form of application is accepted) by visiting https://haverford.wd1.myworkdayjobs.com/External/job/Haverford-Campus/Purchasing-Coordinator_R1118. The application deadline is December 21, 2025. Application review will begin after the deadline has passed. Please email recruiting@haverford.edu with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College is an Equal Opportunity employer committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple historically marginalized and/or underrepresented identities are especially encouraged to apply.

We at Haverford College recognize that we live and work on Lenape land and pay respect and honor to the caretakers of this land, from the time of its first human inhabitants until now, and into the future. We seek to maintain and build upon our current and ever-evolving connections with members of Lenape tribes and communities, in recognition of our intertwined histories and with a goal of moving toward right relationship between the Haverford of today and Lenape peoples.